Dynamic Commercial Property Administrator

Colliers; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Employer-subsidized medical benefits

401k with employer match

Paid sick leave and vacation

Paid holidays

Paid parental leave

Job summary

Colliers in Chicago is seeking a Property Administrator to manage day-to-day operations for a commercial office portfolio. You will handle invoicing, vendor/tenant records, and financial reporting while supporting a collaborative property management team.

The role emphasizes organization, proactive task management, and strong communication with tenants and vendors. A fast-paced environment requires attention to detail and the ability to balance priorities and deadlines.

Qualifications

• Experience in commercial real estate, property management, or administrative support is preferred
• Strong organizational and time management skills with ability to prioritize
• Excellent written and verbal communication
• Attention to detail and accuracy on financial/admin tasks
• Strong decision-making and customer service
• Proactive, results-oriented, and resourceful
• Ability to meet deadlines without compromising quality
• Familiarity with real estate software such as Yardi and Angus is a plus
• Proficiency in MS Office (Excel/Outlook)

Responsibilities

• Process a high volume of invoices weekly with accurate coding
• Assist accounts receivable tracking and payment inquiries
• Maintain vendor and tenant records; monitor certificates of insurance
• Support financial documentation, expense tracking, and recurring reports
• Maintain records, deadlines, outstanding items, and follow up as needed
• Develop relationships with owners, tenants, vendors, and contractors
• Respond to tenant needs to ensure lease obligations are met
• Handle work orders, service requests, building access, and property records

Skills

Organization

Time management

Communication

Detail oriented

Tenant service

Customer service

Multitasking

Deadline driven

Tools

Yardi

Angus

Excel

Outlook

Job description

Colliers in Chicago is seeking a Property Administrator to manage day-to-day operations for a commercial office portfolio. You will handle invoicing, vendor/tenant records, and financial reporting while supporting a collaborative property management team.

The role emphasizes organization, proactive task management, and strong communication with tenants and vendors. A fast-paced environment requires attention to detail and the ability to balance priorities and deadlines.