Commercial Property Operations Specialist

Colliers; Westlake Village (CA); On-site; USD 32,000 - 43,000; Full time

Job summary

Colliers in Westlake Village, CA is hiring a Property Assistant to support day-to-day commercial portfolio operations. You will be organized, proactive, and capable of handling a high volume of administrative duties while meeting deadlines.

You will process invoices, assist with AR and financial reporting, and maintain records for tenants, vendors, and contracts. Excellent communication and customer service are essential in a fast-paced environment.

Qualifications

• Experience in commercial real estate or administrative support preferred.
• Strong organizational and time-management abilities with deadline focus.
• Excellent written and verbal communication skills.

Responsibilities

• Process a high volume of invoices weekly with accurate coding.
• Assist with accounts receivable tracking and payment inquiries.
• Maintain vendor and tenant records; monitor certificates of insurance and compliance.
• Help with financial documentation, expense tracking, and recurring reporting.
• Maintain records, deadlines, and follow up on tasks needing attention.
• Develop relationships with owners, tenants, vendors, and contractors.
• Respond to tenant needs promptly to ensure lease obligations are met.
• Manage work orders, service requests, building access, and property records.

Skills

Organizational skills

Time management

Communication

Attention to detail

Customer service

Tools

Yardi

Angus

Microsoft Office (Excel, Outlook)

Job description

Colliers in Westlake Village, CA is hiring a Property Assistant to support day-to-day commercial portfolio operations. You will be organized, proactive, and capable of handling a high volume of administrative duties while meeting deadlines.

You will process invoices, assist with AR and financial reporting, and maintain records for tenants, vendors, and contracts. Excellent communication and customer service are essential in a fast-paced environment.