Property Administrator

Colliers International Asset and Property Management Services LLC; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Employer-subsidized medical benefits

401k with employer match

Paid sick leave and vacation

Paid holidays

Paid parental leave

Job summary

Colliers in Chicago is seeking a Property Administrator to manage day-to-day operations for a commercial office portfolio. You will handle invoicing, vendor/tenant records, and financial reporting while supporting a collaborative property management team.

The role emphasizes organization, proactive task management, and strong communication with tenants and vendors. A fast-paced environment requires attention to detail and the ability to balance priorities and deadlines.

Qualifications

• Experience in commercial real estate, property management, or administrative support is preferred
• Strong organizational and time management skills with ability to prioritize
• Excellent written and verbal communication
• Attention to detail and accuracy on financial/admin tasks
• Strong decision-making and customer service
• Proactive, results-oriented, and resourceful
• Ability to meet deadlines without compromising quality
• Familiarity with real estate software such as Yardi and Angus is a plus
• Proficiency in MS Office (Excel/Outlook)

Responsibilities

• Process a high volume of invoices weekly with accurate coding
• Assist accounts receivable tracking and payment inquiries
• Maintain vendor and tenant records; monitor certificates of insurance
• Support financial documentation, expense tracking, and recurring reports
• Maintain records, deadlines, outstanding items, and follow up as needed
• Develop relationships with owners, tenants, vendors, and contractors
• Respond to tenant needs to ensure lease obligations are met
• Handle work orders, service requests, building access, and property records

Skills

Organization

Time management

Communication

Detail oriented

Tenant service

Customer service

Multitasking

Deadline driven

Tools

Yardi

Angus

Excel

Outlook

Job description

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

This position is for a Property Administrator based in downtown Chicago.

About This Role

As a Property Administrator, you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive, with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines. Whether you’re beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team. You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs in a timely manner to ensure lease obligations are met.
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

What You'll Bring

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks
• Strong decision-making capabilities and the ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• The ability to meet deadlines without compromising accuracy or quality
• Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment

Benefits

• Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability.
• Employees are able to enroll in our company’s 401k plan, which includes an employer match.
• Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually.
• Certain senior-level roles are eligible for unlimited time off.
• Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year.
• Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment.
• Individuals may be eligible for different or additional benefits under applicable state law.

Hourly Rate range for this role: $24.96 - $31.72 per hour

Area/Location Specific: Chicago, Illinois

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.

AI DISCLOSURE STATEMENT

Colliers does not use AI-enabled tools to automatically screen, sort, or decline applications. All hiring decisions are made by our Talent Acquisition team.

#LI-KR1 #LI-Onsite

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis.

The employer will not sponsor applicants for work visas.

Colliers respects diversity and is an equal opportunity employer.

No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.

If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What’s more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.