Property Administrator

Colliers International (Quebec); Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

401k plan with employer match

Employer-subsidized medical benefits

Paid sick leave (10 days)

Vacation (15 days)

Paid holidays (12) + personal flex day

Paid parental leave

Job summary

Colliers International is seeking a Property Administrator in downtown Chicago to manage day-to-day operations for a commercial office portfolio. The role requires strong organization, timely invoicing, and proactive tenant and vendor coordination.

You will handle invoices, financial documentation, and ensure lease obligations while delivering excellent tenant service. Familiarity with Yardi/Angus and Excel is a plus; strong communication and multitasking are essential.

Qualifications

• Experience in commercial real estate or administrative support is preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy with financial tasks
• Ability to meet deadlines and manage multiple priorities
• Proactive, customer-service oriented and collaborative

Responsibilities

• Process a high volume of invoices weekly with accurate coding
• Assist with accounts receivable tracking and payment inquiries
• Maintain vendor and tenant records; monitor insurance certificates and compliance
• Support financial documentation, expense tracking, and recurring reporting
• Maintain records, deadlines, and follow up on tasks
• Develop relationships with owners, tenants, vendors, and contractors
• Respond promptly to tenants to ensure lease obligations are met
• Manage work orders, service requests, building access, and property records

Skills

Organization

Time management

Communication (written)

Communication (verbal)

Tenant service

Vendor coordination

Problem solving

High attention to detail

Tools

Yardi

Angus

Excel

Job description

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

***This position is for a Property Administrator based in downtown Chicago***

About This Role

As a Property Administrator , you will be involved in all aspects of the day-to-day operations for a commercial office portfolio. You are highly organized, detail-oriented, and proactive, with the ability to manage a high volume of administrative and operational responsibilities while maintaining accuracy and meeting deadlines.

Whether you're beginning your career in commercial real estate or bringing previous experience, you are eager to learn, take initiative, and contribute to a collaborative team. You thrive in a fast-paced environment and take ownership of your responsibilities. You are comfortable balancing competing priorities, communicating professionally with tenants and vendors, and working collaboratively with the property management team to ensure efficient property operations and exceptional tenant service.

• Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• Develop and maintain strong relationships with property owners, tenants, vendors, and contractors.
• Respond to tenants' needs in a timely manner to ensure lease obligations are met.
• Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

What You'll Bring

• Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required
• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks
• Strong decision-making capabilities and the ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• The ability to meet deadlines without compromising accuracy or quality
• Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus
• Proficiency in Microsoft Office, particularly Excel and Outlook
• Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus
• The ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment

Benefits

Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term/long-term disability. Employees are able to enroll in our company's 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) of paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.

Hourly Rate range for this role : $24.96 - $31.72 per hour

Area/Location Specific: Chicago, Illinois

Colliers International provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation,