Senior Property Administrator — CRE Operations (Rosemont)

Colliers; Chicago (IL); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical benefits including RX, dental,

401(k) plan with employer match

Paid holidays and vacation

Sick leave and personal days

Parental leave

Job summary

Colliers in Rosemont, Illinois is seeking a Senior Property Administrator to oversee day-to-day operations for a commercial office portfolio. You will be highly organized, manage financial administration, and coordinate with tenants and vendors to ensure efficient property operations and exceptional tenant service.

The role emphasizes high-volume invoice processing, records management, and collaboration with the property management team to meet deadlines and maintain accuracy in financial

Qualifications

• > Previous experience in commercial real estate, property management, or an administrative support role is preferred, but not required.
• > Strong organizational and time management skills, with the ability to prioritize multiple responsibilities and deadlines.
• > Excellent written and verbal communication skills.
• > Strong attention to detail and a commitment to accuracy, particularly when handling financial and administrative tasks.
• > Strong decision-making capabilities and the ability to provide a high level of service to tenants.
• > Excellent customer service skills; proactive, results-oriented, and resourceful.
• > The ability to meet deadlines without compromising accuracy or quality.
• > Familiarity with real estate software such as Yardi, Angus, and similar platforms is a plus.
• > Proficiency in Microsoft Office, particularly Excel and Outlook.
• > Experience with contracts, lease agreements, accounts payable, and invoice processing is a plus.

Responsibilities

• > Process a high volume of invoices on a weekly basis, ensuring accurate coding and timely submission
• > Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions
• > Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements
• > Assist the property management team with financial documentation, expense tracking, and other recurring reporting requirements
• > Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively identify and follow up on tasks requiring attention
• > Develop and maintain strong relationships with property owners, tenants, vendors, and contractors
• > Respond to tenants' needs in a timely manner to ensure lease obligations are met
• > Successfully manage all administrative tasks, including work orders, service requests, processing building access requests, and maintaining property records

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Customer service

Deadline-driven

Proactive attitude

Decision making

Collaboration

Tools

Yardi

Angus

Excel

Outlook

Job description

Colliers in Rosemont, Illinois is seeking a Senior Property Administrator to oversee day-to-day operations for a commercial office portfolio. You will be highly organized, manage financial administration, and coordinate with tenants and vendors to ensure efficient property operations and exceptional tenant service.

The role emphasizes high-volume invoice processing, records management, and collaboration with the property management team to meet deadlines and maintain accuracy in financial