Onsite Commercial Property Admin Specialist

Colliers; Rosemont (IL); On-site; USD 3,184,000 - 4,016,000; Full time

Benefits offered by this job

Employer-subsidized medical benefits

401(k) plan with employer match

Paid time off

Paid holidays

Parental leave

Flex days

Job summary

Colliers International in Rosemont, IL is seeking a Property Assistant to help manage commercial properties, focusing on operations, financial activities, and tenant/vendor relationships. You will support ownership reporting and oversee daily administration, including work orders and payments.

The role emphasizes strong organizational skills, attention to detail, and proactive problem-solving to improve property management processes.

Qualifications

• 2+ years in commercial or residential property administration.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Clear and effective communication at all levels.
• Excellent organizational skills and attention to detail.

Responsibilities

• Develop and maintain strong relationships with property owners, tenants, vendors and contractors.
• Respond promptly to tenants’ needs to meet lease obligations.
• Support senior management by preparing regular ownership reports.
• Manage administrative tasks including work orders, invoice coding, service requests, rent and expense payments, property maintenance and vendor compliance.

Skills

Property administration

MS Office proficiency

Communication

Organizational skills

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Colliers International in Rosemont, IL is seeking a Property Assistant to help manage commercial properties, focusing on operations, financial activities, and tenant/vendor relationships. You will support ownership reporting and oversee daily administration, including work orders and payments.

The role emphasizes strong organizational skills, attention to detail, and proactive problem-solving to improve property management processes.