Dynamic Administrative Support Specialist

Selfhelp Community Services; New York (NY); On-site; USD 29,000 - 32,000; Full time

Job summary

Selfhelp Community Services is seeking an administrative assistant to perform administrative and clerical duties in a program/department. Responsibilities include answering calls, routing inquiries, mail handling, filing, mailing lists, and data entry.

The role requires an AA or two years of college, two years of related experience, and proficiency in Word, Excel, and PowerPoint. Strong communication, organization, and multitasking skills are essential.

Qualifications

• Associate degree (AA) or two years of college or technical school.
• Two years related experience or equivalent combination of education and experience.
• Experience in working with seniors preferred.
• Proficient in Word, Excel and PowerPoint.
• Excellent verbal and written communication and organizational skills.

Responsibilities

• Answers and screens telephone calls; provides basic information and routes calls to staff.
• Receives incoming mail and prepares outgoing mail; ensures proper delivery.
• Maintains inventory and orders office supplies; coordinates with Facilities Management.
• Keeps departmental filing systems; files correspondence and records.
• Maintains client mailing lists and facilitates mailings.
• Assists in preparing monthly service summaries and reports.
• Greets visitors and directs them to staff.
• Processes check requests and invoices; handles staff travel reimbursements.
• Produces copies, scans documents and transmits faxes.
• Supports data entry in client record systems.
• Prepares confidential reports for the department/division director.
• Coordinates client transportation to social programs and events.

Education

Associate degree or two years college/technical school

Tools

Word

Excel

PowerPoint

Job description

Selfhelp Community Services is seeking an administrative assistant to perform administrative and clerical duties in a program/department. Responsibilities include answering calls, routing inquiries, mail handling, filing, mailing lists, and data entry.

The role requires an AA or two years of college, two years of related experience, and proficiency in Word, Excel, and PowerPoint. Strong communication, organization, and multitasking skills are essential.