Administrative Assistant

Montgomery Regional Airport (MGM); Montgomery (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

Montgomery Regional Airport MGM is seeking an Administrative Assistant to provide advanced administrative and clerical support to department leadership and ensure smooth daily operations. The role coordinates office activities, maintains records and filing systems, prepares reports, assists with budgeting, processes invoices and purchasing requests, and supports special projects.

The ideal candidate will be highly organized, detail oriented, with strong written and verbal communication skills

Qualifications

• Advanced administrative and clerical support experience.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate office activities and maintain accurate records and filing systems.
• Prepare reports and correspondence; assist with budget tracking and purchasing requests.
• Support special projects and communicate with vendors, public officials, and stakeholders.

Skills

Advanced administration

Clerical

Budget tracking

Invoicing

Vendor communication

Calendar management

Microsoft Word

Microsoft Excel

Report writing

Customer service

Tools

Microsoft Word

Microsoft Excel

Job description

The Administrative Assistant provides advanced administrative and clerical support to department leadership and helps ensure the efficient day to day operation of the department. This position is responsible for coordinating office activities, maintaining accurate records and filing systems, preparing reports and correspondence, assisting with budget tracking, processing invoices and purchasing requests, coordinating schedules, and supporting special projects.

The ideal candidate will be highly organized, detail oriented, and able to manage multiple priorities with minimal supervision. Responsibilities also include communicating with vendors, department representatives, public officials, and members of the public; preparing and proofreading professional documents; maintaining confidential information; and using Microsoft Word, Excel, email, calendars, and other office systems to support department operations.

Candidates should possess strong written and verbal communication skills, sound judgment, excellent customer service skills, and the ability to work effectively in a fast paced environment while meeting deadlines and maintaining accuracy.