Operations & Programs Coordinator

University of California, Berkeley; Berkeley (CA); On-site; USD 92,009,000 - 98,541,000; Full time

Job summary

University of California, Berkeley is seeking an Administrative Assistant to the IEAS Director and Director's Office. The role includes greeting guests, managing calendars, arranging travel, preparing reimbursements, coordinating correspondence, and scheduling meetings with campus administrators and external parties.

The position also provides program support for IEAS Core Programs, including conferences, colloquia, and donor stewardship, and supervises student assistants as needed.

Qualifications

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet, email programs, Adobe Creative Suite, database applications, and other standard office software applications.
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel.

Responsibilities

• Greet guests and serve as the public face of IEAS front office.
• Maintain Director's calendar and coordinate travel, meetings, and events.
• Process reimbursements and assist with travel logistics and visas for IEAS-sponsored activities.
• Support Core Institute programs, conferences, seminars, and visiting scholars.
• Assist with fundraising activities and donor stewardship.

Skills

Administrative procedures

Word processing

Spreadsheet

Communications

Education

High school diploma or equivalent

Tools

Adobe Creative Suite

Job description

University of California, Berkeley is seeking an Administrative Assistant to the IEAS Director and Director's Office. The role includes greeting guests, managing calendars, arranging travel, preparing reimbursements, coordinating correspondence, and scheduling meetings with campus administrators and external parties.

The position also provides program support for IEAS Core Programs, including conferences, colloquia, and donor stewardship, and supervises student assistants as needed.