Dynamic Administrative Coordinator for Office & Projects

DFM Solutions; Saline (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

DFM Solutions is seeking an Administrative Assistant to provide clerical and organizational support for daily operations in a mixed office and industrial environment in Saline, MI. You will assist managers and staff, coordinate activities, maintain records, and serve as a professional contact for visitors, customers, and vendors.

The role requires strong communication, organizational skills, and the ability to manage multiple tasks while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required.
• Proficiency with common office applications (word processing, spreadsheets, email, calendars, presentations).
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Careful attention to detail and accuracy.
• Ability to prioritize assignments and manage multiple responsibilities.
• Professional, dependable, and courteous demeanor.
• Sound judgment and ability to maintain confidentiality.
• Ability to work independently and collaboratively as part of a team.

Responsibilities

• Answer, screen, and direct telephone calls, emails, and other correspondence.
• Greet visitors and provide courteous, professional assistance.
• Manage calendars, schedule appointments, and coordinate meetings.
• Prepare meeting agendas, materials, and minutes as needed.
• Draft, format, proofread, and distribute letters, reports, and presentations.
• Perform data entry and maintain accurate records.
• Organize filing systems, databases, and contact lists.
• Receive, sort, and distribute mail and packages.
• Order office supplies and monitor inventory.
• Coordinate meeting rooms, equipment, and refreshments.
• Assist with travel arrangements, expense reports, invoices, and routine financial documentation.
• Prepare regularly scheduled reports.
• Communicate with employees, customers, vendors, and outside organizations.
• Handle confidential information with discretion.
• Assist with special projects and other administrative duties.

Skills

Office software

Written & verbal communication

Organization & time management

Attention to detail

Prioritization & multitasking

Professional demeanor

Confidentiality & discretion

Teamwork & independence

Education

High school diploma or equivalent

Associate degree / administrative certification

Tools

Microsoft 365

Google Workspace

Databases & invoicing tools

Job description

DFM Solutions is seeking an Administrative Assistant to provide clerical and organizational support for daily operations in a mixed office and industrial environment in Saline, MI. You will assist managers and staff, coordinate activities, maintain records, and serve as a professional contact for visitors, customers, and vendors.

The role requires strong communication, organizational skills, and the ability to manage multiple tasks while maintaining confidentiality.