Dynamic Administrative Assistant – HR & Office Ops

Daifuku Airport America Corporation; Boyne City (MI); On-site; USD 40,000 - 52,000; Full time

Job summary

Daifuku Airport America Corporation is seeking an Administrative Assistant located in Boyne City, MI to provide high-level administrative support to plant leadership and HR. The role includes processing time and attendance, reconciling credit card receipts, and handling daily shop paperwork.

You will maintain records, organize health and safety records, and support the company quality processes while coordinating mail, supplies, and onboarding tasks.

Qualifications

• High School Diploma with at least 2 years administrative support experience.
• Associate degree preferable.
• Experience with UKG is preferable.
• Strong organization skills with ability to prioritize tasks.
• Ability to collect data and compile reports.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office products.
• Proficiency in ADP HRIS system a plus.
• Understanding of insurance benefits a plus.

Responsibilities

• Enter and maintain records in ADP HRIS system.
• Temporary Employee Time/Records for Billing.
• Prepares attendance records.
• Ordering office and medical supplies including personal protective equipment.
• Maintains and Tracks vacation schedules, work schedules, and attendance in UKG.
• Responsible for new employee orientation training and scheduling.
• Maintains employee records and files.
• Maintain Hazardous Waste Manifests.
• Maintain SDS sheets.
• Weekly and Monthly Reporting on attendance and projects.
• Daily mail distribution.
• Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning.
• Maintain 5s Audit Records.
• Main Switchboard coverage.
• Maintain UKG hourly timecard system.
• Update bulletin boards weekly/monthly.
• Prepare invoices for payment.
• Order and organize visitor lunches.
• Support and participate in the company quality process.
• Credit Card Maintenance and Balancing.
• Contributes to team effort by accomplishing related results as needed.
• Perform other work-related duties as required.

Skills

Time Management

Critical Thinking

Judgment and Decision Making

Monitoring

Verbal and Written Expression

Information Ordering

Problem Sensitivity

Education

High School Diploma

Associate degree

Tools

Microsoft Office

ADP HRIS

UKG

Job description

Daifuku Airport America Corporation is seeking an Administrative Assistant located in Boyne City, MI to provide high-level administrative support to plant leadership and HR. The role includes processing time and attendance, reconciling credit card receipts, and handling daily shop paperwork.

You will maintain records, organize health and safety records, and support the company quality processes while coordinating mail, supplies, and onboarding tasks.