Dynamic Administrative Assistant for Project Support

D'Amato Conversano Inc., P.C.; Portland (OR); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary + overtime earning

Company-paid medical, dental, and view

Tax-advantaged savings account options

Company-paid Life, AD&D, and Long-Term

Voluntary Short-Term Disability, Life,

401(k) with company contribution

8 paid holidays, including 1 floating

Job summary

DCI Engineers in Portland, OR is seeking an Administrative Assistant to support daily office operations, project administration, and a welcoming environment for employees and clients.

You will coordinate travel, manage calendars, prepare documents, assist with onboarding/offboarding, and help keep our office organized and efficient, partnering with leadership and shared-services teams to ensure smooth project delivery.

Qualifications

• Professional communication skills and ability to represent the company in person, by phone, and in writing.
• Strong organization and attention to detail; ability to manage multiple priorities and maintain records.
• Initiative and sound judgment to anticipate needs and resolve routine problems.
• Collaborative, service-minded approach interacting with employees, leaders, clients, vendors, and teams.

Responsibilities

• Greet visitors, answer calls, coordinate deliveries, and help employees and guests find what they need.
• Maintain supplies and shared spaces; coordinate with vendors and address day-to-day facility needs.
• Set up and maintain project information, contracts, folders, files, logs, and other admin records.
• Proofread documents, prepare and route files, assist with printing/scanning, manage calendars, and coordinate travel/meetings/training.
• Support expense processing, coding receipts, accounts receivable follow-up and related reporting.
• Prepare workspaces and coordinate onboarding and offboarding details with People & Culture, IT, and leadership.
• Support office safety coordination and local compliance activities.
• Plan and coordinate office, client, learning, recognition, and volunteer events.

Skills

Microsoft Word

Microsoft Excel

Professional communication

Organization

Customer service

Job description

DCI Engineers in Portland, OR is seeking an Administrative Assistant to support daily office operations, project administration, and a welcoming environment for employees and clients.

You will coordinate travel, manage calendars, prepare documents, assist with onboarding/offboarding, and help keep our office organized and efficient, partnering with leadership and shared-services teams to ensure smooth project delivery.