Dynamic Administrative Coordinator

Santa Fe County NM; Santa Fe (NM); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

Voluntary Life and AD&D

Short-Term Disability

Long-Term Disability

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Gym Membership

Job summary

Santa Fe County NM is seeking an experienced administrative professional to schedule, transcribe, and handle clerical duties while supporting county officials and staff. The role includes calendar management, document preparation, and procurement processing to ensure efficient office operations.

The position requires strong organizational skills, attention to detail, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent is required.
• Four years of experience in a business environment, or an equivalent combination of college education, training, and experience totaling four years.
• Relevant education may be substituted for experience at a rate of 30 semester hours equal to one year.

Responsibilities

• Composes correspondence for approval and signature; handles transmission and faxes.
• Maintains staff calendars; coordinates meetings; arranges travel for staff and officials.
• Assembles documents; develops records management; maintains records and time sheets.
• Prepares documents for mailing; handles mail; answers calls and messages; assists staff and public.
• Generates purchase requisitions; orders supplies; maintains procurement policies and contracts.
• Processes forms; tracks forms and data; reviews documents for completion.
• Collects money; deposits funds; balances cash drawers.
• Enters data and runs reports; maintains databases.
• Attends meetings; takes minutes; drafts contracts and agendas; liaises between departments.
• Assists with Spanish translation if able.

Skills

Office procedures

Office equipment

Word processing

Spreadsheets

Records management

English language usage

Basic math & accounting

Data entry

Customer service

Education

High school diploma or equivalent

College coursework substitution policy

Tools

Windows OS

Job description

Santa Fe County NM is seeking an experienced administrative professional to schedule, transcribe, and handle clerical duties while supporting county officials and staff. The role includes calendar management, document preparation, and procurement processing to ensure efficient office operations.

The position requires strong organizational skills, attention to detail, and the ability to handle confidential information.