Administrative Coordinator - City Services

Municipal Development; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

Municipal Development in Albuquerque seeks an experienced administrative professional to perform wide-ranging clerical duties in support of a busy department. You will handle tasks from scheduling and correspondence to customer inquiries and record-keeping, ensuring policies and procedures are followed.

Responsibilities include preparing reports, minutes, and payroll for the division, maintaining filing systems, ordering supplies, and coordinating with other city offices and the public.

Qualifications

• Associate's degree in business; 3 years of office administrative support experience.
• Strong communication and interpersonal skills; ability to interact with the public.
• Proficiency with standard office equipment and data entry.

Responsibilities

• Provide responsible and complex administrative and clerical duties in support of an assigned area.
• Type and proofread reports, letters, memoranda and charts; compose related correspondence.
• Maintain a calendar; coordinate activities with City departments, the public and outside agencies.
• Screen callers; provide front counter assistance; respond to information requests on policies and procedures.
• Attend meetings; prepare minutes and agenda packets; disseminate information as appropriate.
• Maintain detailed records; create and submit reports as required.
• Maintain payroll for the division; manage filing systems and inventory of supplies.
• Operate office equipment; input and retrieve data; organize disk storage and filing.
• Prepare documents for purchasing; process permit applications and data entry as required.

Skills

Administrative support

Public/customer service

Typing/proofreading

Calendar management

Education

Associate's degree in business

Tools

Payroll processing

Job description

Municipal Development in Albuquerque seeks an experienced administrative professional to perform wide-ranging clerical duties in support of a busy department. You will handle tasks from scheduling and correspondence to customer inquiries and record-keeping, ensuring policies and procedures are followed.

Responsibilities include preparing reports, minutes, and payroll for the division, maintaining filing systems, ordering supplies, and coordinating with other city offices and the public.