Education Office Administrative Specialist

Santa Barbara County Education Office; Santa Barbara, Santa Maria (CA, CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Santa Barbara County Education Office is seeking a dependable administrative professional to provide office support and comprehensive administrative assistance. You will draft correspondence, compile reports, schedule meetings, and manage confidential information with discretion.

Responsibilities include coordinating travel, maintaining calendars, preparing agendas and minutes, and training clerical staff. Strong communication and organization are essential to support SBCEO, school districts,

Qualifications

• Knowledge of modern office practices, procedures and equipment.
• Proficiency with Microsoft Office and related software.
• Ability to manage confidential information with discretion.

Responsibilities

• Assist in organizing the office to ensure efficient operations.
• Draft letters and materials from instructions or oral guidance.
• Prepare correspondence, memorandums and reports for management review.
• Collect data and prepare statistical and administrative reports.
• Schedule meetings and prepare agendas and minutes.
• Maintain calendars, arrange travel and coordinate events.
• Open, sort and route mail and respond to routine inquiries.
• Train and provide work direction to clerical staff as assigned.
• Monitor budget expenditures and maintain related records.
• Operate office equipment and perform other duties as assigned.

Skills

Office practices

Microsoft Office

Communication skills

Interpersonal skills

Attention to detail

Tact and courtesy

Handling confidential information

Education

High school diploma with admin courses

Tools

Escape financial system

Job description

Santa Barbara County Education Office is seeking a dependable administrative professional to provide office support and comprehensive administrative assistance. You will draft correspondence, compile reports, schedule meetings, and manage confidential information with discretion.

Responsibilities include coordinating travel, maintaining calendars, preparing agendas and minutes, and training clerical staff. Strong communication and organization are essential to support SBCEO, school districts,