Administrative & Programs Support Specialist

Santa Fe Community College; Santa Fe, Northern (NM, KY); Hybrid; USD 22,000 - 31,000; Full time

Job summary

Santa Fe Community College is seeking an Administrative Assistant to support Directors and programs, ensuring efficient operations. You will assist with inquiries, coordinate supplies and travel, and prepare departmental communications.

Responsibilities include data analysis, vendor coordination, scheduling, minutes, and procurement reconciliation. A strong candidate will handle confidential information with discretion and work well in a team on campus in Santa Fe, NM.

Qualifications

• High school diploma or GED required.
• Two years of related experience preferred.
• Associate's degree helpful for advancement.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Analyzes and revises office data in SFCC databases (Workday/Banner/LACES) for assigned program tasks.
• Attends required trainings and supports continuous quality improvement.
• Greet visitors, answer calls, respond to emails, coordinate vendor visits for supplies/equipment repair.
• Drafts internal/external correspondence for updates and events; prepares ad-hoc reports.
• Schedules meetings, takes minutes, assists with travel and material preparation for department activities.
• Reconciles procurement transactions, tracks P-card spending, monitors purchasing progress.
• Assists in tracking funding deadlines and financial reporting.

Skills

Office administration

Customer service

Communication

Calendar management

Data entry

Documentation

Team collaboration

Confidentiality

Education

High school diploma or GED

Associate's degree

Bilingual: English/Spanish

Tools

Banner

LACES

Workday

Microsoft Office

Job description

Santa Fe Community College is seeking an Administrative Assistant to support Directors and programs, ensuring efficient operations. You will assist with inquiries, coordinate supplies and travel, and prepare departmental communications.

Responsibilities include data analysis, vendor coordination, scheduling, minutes, and procurement reconciliation. A strong candidate will handle confidential information with discretion and work well in a team on campus in Santa Fe, NM.