Administrative Coordinator

Central New Mexico Community College; New Mexico; On-site; USD 32,000 - 40,000; Full time

Job summary

Central New Mexico Community College is seeking an Administrative Coordinator to oversee a wide range of clerical and program support duties. The role serves as the main operations contact, handles confidential matters, and ensures smooth office functioning.

Responsibilities include scheduling, data management, reports, purchasing, budgeting, and event coordination within the Workforce & Community Success Division. Strong organizational and communication skills are essential.

Qualifications

• Associate’s degree or equivalent required.
• Three years of experience or a combination of education and experience accepted.
• Experience with Microsoft Office, CRM systems, and basic accounting tools is preferred.

Responsibilities

• Supervises staff, including performance evaluations and policy adherence.
• Manages department schedule and travel arrangements.
• Gathers, updates data, and maintains departmental records and databases.
• Creates purchase orders and coordinates with vendors for quotes and invoices.
• Coordinates events, budgets, and day-to-day facilities and supplies.

Skills

Interpersonal communication

Customer service

Data entry

Scheduling

Time management

Education

Associate’s degree or equivalent

Three years of experience

Tools

Microsoft Office Suite

CRM Salesforce

Accounting software

Project management software

Job description

Position Summary

The Administrative Coordinator plays a pivotal role in coordinating, overseeing, and performing diverse administrative, clerical, and program support activities on behalf of the supported department at CNM. This position serves as the primary point of operational and administrative contact for internal and external constituencies. The Administrative Coordinator handles complex and confidential issues with discretion and professionalism. This role involves coordinating office and staff support services, supervising special projects, and ensuring the smooth execution of events. The coordinator assists with organizing schedules, managing correspondence, preparing reports, maintaining databases, and ensuring efficient office operations. The Administrative Coordinators handles budgeting, event planning, and providing support to other staff members.

Compensation

$23.08 - $28.85

Compensation Type

Hourly

Employment Type

Regular

Duties & Responsibilities

• Supervises staff, which includes prioritizing, and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy, and safe working environment; and, making hiring, termination, and disciplinary recommendations.
• Manages the schedule/calendar for principal executives.
• Makes travel arrangements and coordinates logistics for the department.
• Screens and handles telephone communications, directing inquiries appropriately.
• Greets and directs visitors to the department.
• Gathers, enters, and updates data to maintain departmental records and databases.
• Establishes and maintains organized files and records for the office.
• Creates purchase orders and collaborates with external vendors to obtain quotes and process invoices.
• Monitors and coordinates accounting activities, preparing internal reports for management.
• Tracks departmental invoices, expenditures, and purchase requisitions.
• Approves and organizes internal and external events for the department.
• Coordinates and oversees day-to-day management of supplies, equipment, and facilities.
• Manages inventory, logistics, security, and related activities.
• Ensures all department software and systems are operating efficiently.
• Oversees the parking citation appeal process.
• Provides excellent customer service in person and over the phone.
• Composes and prepares written documentation and correspondence.
• Performs tasks generating business correspondence, forms, tables, labels, flyers, signs, and posters.
• Provides backup coverage for the reception desk, including basic administrative tasks such as scanning, copying, and submitting files to records.
• Performs other related duties as assigned.

Minimum Qualifications

• Associate’s degree or equivalent
• AND
• Three (3) years of experience
• A combination of education and experience may be substituted for requirements of the position.

Preferences

• Experience with Microsoft Office Suite, calendar management tools, and accounting or project management software.
• Experience in higher education or other public service entities.
• Experience with customer relationship management (CRM) systems like Salesforce.

Department: Workforce & Community Success Division

Eeo Statement

As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.