Dynamic Administrative Assistant: Scheduling, Travel & Ops

Solar Turbines; San Diego (CA); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Paid time off

Job summary

Caterpillar Inc. is seeking an Administrative Assistant to provide comprehensive office support for the Turbine Assembly and Test teams. The role involves scheduling, correspondence, meetings, event coordination, and facilitating domestic and international travel with related payments and reconciliations.

The position reports to the Manager of Turbine Assembly and Test and supports the Turbomachinery Product Demand and TMO Technology Manager. Onsite work five days a week is required.

Qualifications

• Proficient in Microsoft Office and document creation.
• Ability to manage multiple priorities and adjust to changing demands.
• Flexible and adaptable in a dynamic office environment.
• Experience with creating and processing Purchase Orders and Acquisition Requests.
• Extensive experience in administrative support and coordinating events.

Responsibilities

• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Recognizes changing demands and priorities; validates changes with management.
• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Orders, stocks and distributes office supplies.
• Work with Purchase Orders

Skills

Microsoft Office

Managing Multiple Priorities

Flexibility & Adaptability

Purchase Orders

Office Administration

Tools

Purchase Order System

Acquisition Requests

Job description

Caterpillar Inc. is seeking an Administrative Assistant to provide comprehensive office support for the Turbine Assembly and Test teams. The role involves scheduling, correspondence, meetings, event coordination, and facilitating domestic and international travel with related payments and reconciliations.

The position reports to the Manager of Turbine Assembly and Test and supports the Turbomachinery Product Demand and TMO Technology Manager. Onsite work five days a week is required.