Senior Executive Assistant to Distribution Director (Onsite)

Downtown Boulder Partnership; Aurora (CO); On-site; USD 44,083 - 48,216; Full time

Job summary

Caterpillar's Mountain West District seeks an Executive Assistant to support a Distribution Director and regional leadership across multiple U.S. locations. This highly visible role involves managing calendars, complex travel, and ensuring efficient district operations.

The ideal candidate brings 10+ years of executive support experience (7+ with a bachelor’s), strong MS Office and Excel skills, plus financial acumen and discretion. The position is onsite in Aurora, CO.

Qualifications

• 10+ years supporting executive leadership; 7+ years acceptable with Bachelor’s degree.
• Proficient in Microsoft Office; advanced Excel and financial acumen.
• Strong written and verbal communication; highly organized.
• Flexible schedule with occasional off-hour needs.

Responsibilities

• Manage executive calendars, coordinate meetings, and handle complex travel arrangements.
• Support Aurora district office operations, ensuring seamless day‑to‑day efficiency.
• Prepare, review, and approve invoices, financial reports, and internal communications.
• Maintain district budgets and provide recommendations for expense management.
• Draft agendas, coordinate logistics, and manage materials for executive meetings and reports.
• Partner with internal teams to ensure information flow and project alignment.

Skills

Executive support experience

Microsoft Office

Excel proficiency

Financial acumen

Adobe Acrobat

Power BI

Written communication

Organization

Discretion

Independent work

Flexibility

Education

Bachelor's degree preferred with 7+ years experience

Tools

Microsoft Office

Excel

Power BI

Adobe Acrobat

Job description

Caterpillar's Mountain West District seeks an Executive Assistant to support a Distribution Director and regional leadership across multiple U.S. locations. This highly visible role involves managing calendars, complex travel, and ensuring efficient district operations.

The ideal candidate brings 10+ years of executive support experience (7+ with a bachelor’s), strong MS Office and Excel skills, plus financial acumen and discretion. The position is onsite in Aurora, CO.