Administrative Assistant

Solar Turbines; San Diego (CA); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) savings plans

Paid time off

Job summary

Caterpillar Inc. is seeking an Administrative Assistant to provide comprehensive office support for the Turbine Assembly and Test teams. The role involves scheduling, correspondence, meetings, event coordination, and facilitating domestic and international travel with related payments and reconciliations.

The position reports to the Manager of Turbine Assembly and Test and supports the Turbomachinery Product Demand and TMO Technology Manager. Onsite work five days a week is required.

Qualifications

• Proficient in Microsoft Office and document creation.
• Ability to manage multiple priorities and adjust to changing demands.
• Flexible and adaptable in a dynamic office environment.
• Experience with creating and processing Purchase Orders and Acquisition Requests.
• Extensive experience in administrative support and coordinating events.

Responsibilities

• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Recognizes changing demands and priorities; validates changes with management.
• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Orders, stocks and distributes office supplies.
• Work with Purchase Orders

Skills

Microsoft Office

Managing Multiple Priorities

Flexibility & Adaptability

Purchase Orders

Office Administration

Tools

Purchase Order System

Acquisition Requests

Job description

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

The administrative assistance position will be responsible for providing comprehensive office support by managing schedules, handling correspondence, scheduling meetings, coordinating events, processing acquisition requests, and performing other clerical tasks to ensure smooth office operations. The position will report to the Manager of Turbine Assembly and Test and will have additional responsibilities of supporting Manager Turbomachinery Product Demand and the TMO Technology Manager.

What You Will Do:

• Typing and distributing communications, meeting minutes and presentations for staff.
• Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Recognizes changing demands and priorities; validates changes with management.
• Arranges meetings, schedules rooms, equipment, refreshments, etc.
• Operates and maintains standard office equipment such as copiers, faxes, phones.
• Distributes internal and external correspondence to appropriate recipients.
• Orders, stocks and distributes office supplies.
• Work with Purchase Orders

What You Have:

• Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products
• Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change
• Working Knowledge creating and working with Purchase Orders and Acquisition Requests
• Office Administration: Extensive experience in an administrative position to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams with scheduling and coordinating events

This Job Description is intended as a general guide to the job duties for this position and is intended for the purpose of establishing the specific salary grade. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties and effort required of employees assigned to this job. At the discretion of management, this description may be changed at any time to address the evolving needs of the organization. It is expressly not intended to be a comprehensive list of "essential job functions" as that term is defined by the Americans with Disabilities Act.

Summary Pay Range:

$55,840.00 - $83,760.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*
• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
• 401(k) savings plans*
• Health Savings Account (HSA)*
• Flexible Spending Accounts (FSAs)*
• Health Lifestyle Programs*
• Employee Assistance Program*
• Voluntary Benefits and Employee Discounts*
• Career Development*
• Incentive bonus*
• Disability benefits
• Life Insurance
• Parental leave
• Adoption benefits
• Tuition Reimbursement
• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.