Strategic Executive Assistant to Global Leaders

Caterpillar Financial Services Corporation; Irving (TX); On-site; USD 40,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Paid time off

401(k) plan

Health Savings Account (HSA)

Flexible Spending Accounts (FSAs)

Career development

Incentive bonus

Parental leave

Tuition reimbursement

Job summary

Caterpillar Inc. is seeking an experienced Administrative Assistant to support leaders and teams within Global Government & Corporate Affairs (GGCA) based in Irving, Texas.

The successful candidate will bring strong executive presence, discretion, and initiative while managing a wide range of administrative responsibilities and stakeholder interactions. As a trusted partner to senior leaders, you will support calendar management, travel coordination, presentation preparation, meeting logistics,

Qualifications

• Bachelor's degree and/or significant experience supporting leaders of departments and organizations.
• Experience supporting senior leaders, executives, or large cross-functional teams.
• Experience in government affairs, public policy, corporate communications, or related functions.

Responsibilities

• Manage complex calendars across multiple time zones and stakeholder groups.
• Coordinate domestic and international travel, expenses, and itineraries.
• Create and format presentations, reports, and leadership materials.
• Support meeting logistics, agendas, and follow-up actions.
• Maintain records, budgets, and reporting tools.
• Plan team events, leadership visits, and employee engagement activities.
• Build relationships with internal and external stakeholders, acting as a professional representative.
• Handle confidential information with discretion and sound judgment.
• Anticipate administrative needs and ensure efficient workflow across the team.
• Attend leadership meetings, capture key decisions, and drive action item follow-through.

Skills

Accuracy & attention to detail

Collaborating

Effective communications

Flexibility & adaptability

Managing multiple priorities

Problem solving

Office administration

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office (Outlook, Excel, PowerPoint)

Job description

Caterpillar Inc. is seeking an experienced Administrative Assistant to support leaders and teams within Global Government & Corporate Affairs (GGCA) based in Irving, Texas.

The successful candidate will bring strong executive presence, discretion, and initiative while managing a wide range of administrative responsibilities and stakeholder interactions. As a trusted partner to senior leaders, you will support calendar management, travel coordination, presentation preparation, meeting logistics,