Dynamic Administrative Assistant: Scheduling & Travel

PSS Industrial Group; Rock Springs (WY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

PSS Industrial Group is seeking an Administrative Assistant to provide on-site support at the Rock Springs, WY office. The role reports to the Branch Manager and involves clerical duties, scheduling, travel coordination, and preparing reports and presentations.

The ideal candidate has a High School diploma and at least 2 years of secretarial experience, with strong typing skills and excellent communication. Proficiency in MS Office, Outlook, Excel, PowerPoint, and Adobe is required.

Qualifications

• High School Diploma or GED required.
• 2+ years of secretarial/clerical experience.
• Typing 50 wpm and 200 strokes per minute word processing.
• Discretion with confidential information.
• Detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple priorities with strong follow-up skills.
• Excellent project management, time management and presentation skills.
• Excellent oral and written communication and strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate to advanced), PowerPoint, and Adobe.

Responsibilities

• Answer and direct phone calls, taking messages and forwarding calls when necessary.
• Partner with admin staff on mail, packages, and deliveries.
• Perform data entry, filing, photocopying, and scanning documents.
• Schedule and coordinate appointments, meetings, and events.
• Organize and set up meeting rooms and equipment for presentations.
• Act as liaison between departments and team members to facilitate communication.
• Provide customer service to clients and guests; address inquiries and concerns.
• Coordinate travel arrangements and accommodations for personnel when required.
• Assist in preparing reports, presentations, and other materials.
• Take and distribute meeting minutes and follow up on action items.
• Assist in special projects and tasks as assigned by management.

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

PSS Industrial Group is seeking an Administrative Assistant to provide on-site support at the Rock Springs, WY office. The role reports to the Branch Manager and involves clerical duties, scheduling, travel coordination, and preparing reports and presentations.

The ideal candidate has a High School diploma and at least 2 years of secretarial experience, with strong typing skills and excellent communication. Proficiency in MS Office, Outlook, Excel, PowerPoint, and Adobe is required.