Administrative Assistant

PSS Industrial Group; Rock Springs (WY); Hybrid; USD 38,000 - 54,000; Full time

Job summary

PSS Industrial Group is seeking an Administrative Assistant to provide on-site support at the Rock Springs, WY office. The role reports to the Branch Manager and involves clerical duties, scheduling, travel coordination, and preparing reports and presentations.

The ideal candidate has a High School diploma and at least 2 years of secretarial experience, with strong typing skills and excellent communication. Proficiency in MS Office, Outlook, Excel, PowerPoint, and Adobe is required.

Qualifications

• High School Diploma or GED required.
• 2+ years of secretarial/clerical experience.
• Typing 50 wpm and 200 strokes per minute word processing.
• Discretion with confidential information.
• Detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple priorities with strong follow-up skills.
• Excellent project management, time management and presentation skills.
• Excellent oral and written communication and strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate to advanced), PowerPoint, and Adobe.

Responsibilities

• Answer and direct phone calls, taking messages and forwarding calls when necessary.
• Partner with admin staff on mail, packages, and deliveries.
• Perform data entry, filing, photocopying, and scanning documents.
• Schedule and coordinate appointments, meetings, and events.
• Organize and set up meeting rooms and equipment for presentations.
• Act as liaison between departments and team members to facilitate communication.
• Provide customer service to clients and guests; address inquiries and concerns.
• Coordinate travel arrangements and accommodations for personnel when required.
• Assist in preparing reports, presentations, and other materials.
• Take and distribute meeting minutes and follow up on action items.
• Assist in special projects and tasks as assigned by management.

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

## Administrative AssistantApply: On-Site: Rock Springs, WY: Full time: Posted 3 Days Ago: R-100703**Job Description:****Role Summary**The Administrative Assistant will report directly to the \\_Branch Manager\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_\\_ and will provide administrative and clerical support to field and management staff.**Key Results Areas*** Answer and direct phone calls, taking messages and forwarding calls when necessary* Partner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveries* Perform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents schedule and coordinate appointments, meetings, and events for the office staff* Assist in organizing and setting up meeting rooms and necessary equipment for presentations* Act as a liaison between different departments and team members, facilitating effective communication* Provide excellent customer service to clients and guests, addressing their inquiries and concerns* Assist in coordinating travel arrangements and accommodations for company personnel when required* Help with the preparation of reports, presentations, and other materials as needed* Take and distribute meeting minutes and follow up on action items as directed* Assist in special projects and tasks as assigned by management**Skills & Qualifications*** High School Graduate and/or G.E.D* 2+ years secretarial/clerical responsibilities* Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute* Utilize good judgment and discretion in the handling of confidential information* Must be detail oriented, highly organized, and can work independently* Ability to manage multiple and shifting priorities with strong follow-up skills* Excellent project management, time management and presentation skills* Excellent oral and written communication skills coupled with strong interpersonal skills* Proficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and Adobe**Company Statement:**PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.