Administrative Assistant

PSS Cross Country Infrastructure Solutions; Rock Springs (WY); On-site; USD 38,000 - 54,000; Full time

Job summary

PSS Industrial is seeking an Administrative Assistant to provide clerical support to field and management staff. The role reports to the Branch Manager and involves answering calls, handling mail, filing, scheduling, and meeting coordination.

You will help prepare reports and presentations and serve as a liaison across departments. Ideal candidates have a high school diploma or GED, 2+ years of clerical experience, typing 50 wpm, and strong communication and organizational skills.

Qualifications

• High school diploma or GED is required and you must be detail oriented.
• Typing speed of 50 wpm with proficient word processing skills.
• Ability to handle confidential information with good judgment.
• Strong written and verbal communication and interpersonal skills.
• Self-motivated, organized, and able to work independently with minimal supervision.

Responsibilities

• Answer and direct phone calls and forward messages as needed.
• Coordinate mail, packages, deliveries, and general clerical tasks.
• Schedule appointments, meetings, and events for office staff.
• Prepare reports, presentations, and other materials as required.
• Take and distribute meeting minutes and follow up on action items.
• Assist with travel arrangements and accommodations for personnel.
• Support coordination with multiple departments and teams.

Skills

Typing 50 wpm

Communication

Interpersonal skills

Time management

Project management

Multitasking

Presentation skills

Organizational skills

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

Job Description:Role SummaryThe Administrative Assistant will report directly to the _Branch Manager____________ and will provide administrative and clerical support to field and management staff.Key Results AreasAnswer and direct phone calls, taking messages and forwarding calls when necessaryPartner with all admin and clerical staff on incoming and outgoing mail, packages, and deliveriesPerform basic administrative tasks, such as data entry, filing, photocopying, and scanning documents schedule and coordinate appointments, meetings, and events for the office staffAssist in organizing and setting up meeting rooms and necessary equipment for presentationsAct as a liaison between different departments and team members, facilitating effective communicationProvide excellent customer service to clients and guests, addressing their inquiries and concernsAssist in coordinating travel arrangements and accommodations for company personnel when requiredHelp with the preparation of reports, presentations, and other materials as neededTake and distribute meeting minutes and follow up on action items as directedAssist in special projects and tasks as assigned by managementSkills & QualificationsHigh School Graduate and/or G.E.D2+ years secretarial/clerical responsibilitiesMust be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minuteUtilize good judgment and discretion in the handling of confidential informationMust be detail oriented, highly organized, and can work independentlyAbility to manage multiple and shifting priorities with strong follow-up skillsExcellent project management, time management and presentation skillsExcellent oral and written communication skills coupled with strong interpersonal skillsProficient in MS Office, Outlook, Excel (intermediate to advanced level), PowerPoint, and AdobeCompany Statement:PSS Industrial provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.