Administrative Assistant

ABM Industries Inc.; SeaTac (WA); On-site; USD 35,818,000 - 46,838,000; Full time

Job summary

ABM Industries Inc. in Seattle is seeking an Administrative Assistant to provide essential support to Engineering Managers.

The role involves developing and implementing a standardized filing and organizational system for the Engineering department, while delivering frontline admin tasks for a fast-paced real estate environment. The ideal candidate brings at least 2 years in a corporate setting, strong MS Office skills, and the ability to multi-task.

Qualifications

• High school diploma required.
• Minimum 2+ years in corporate, professional setting.
• Property management or commercial real estate experience a plus.
• Must multi-task and prioritize based on business and team needs.
• Candidate must be a self-starter.
• Proficient with Microsoft Office including Outlook, Word, Excel and PowerPoint.
• Strong communication, written and verbal.
• Strong organizational, problem-solving and analytical skills.

Responsibilities

• Perform administrative duties for a fast-paced commercial real estate company supporting engineering and operations teams spanning over multiple regions.
• Represent the company in a professional, courteous manner at all times.
• Provide excellent customer service to internal and external customers/business partners.
• Duties include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other tasks as needed.
• Assist operations and engineering teams with other administrative and office support tasks.

Skills

MS Office

Multi-tasking

Communication

Organizational skills

Problem-solving

Self-starter

Education

High School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Pay:$30/HR to $30/HR
The pay listed is the hourly/salary rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location,and alignment with market data.

We are searching for a dynamic Administrative Assistant to join our engaging team in Seattle! The Administrative Assistant will provide administrative support to the Engineering Managers. Under the direction of the Engineering Managers, the Administrative Assistant will develop and implement a standardized filing and organizational system for the Engineering department.

Responsibilities

ADMINISTRATIVE RESPONSIBILITIES:

• Perform administrative duties for a fast-paced commercial real estate company supporting engineering and operationsteam spanning over multiple regions.
• Represent the company in a professional, courteous manner at alltimes.
• Provide excellent customer service to both our internal and external customers/business partners.
• Duties will include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating of preventative maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other special tasks or projects, as needed by the team.
• Assist operations and engineering teams with other administrative and office support tasks, asneeded.

Qualifications

Education and Experience:

• High school diplomarequired.
• Minimum 2+ years in corporate, professional settingrequired.
• Property management or commercial real estate experience aplus.
• Must have the ability to multi-task and prioritizebased on business and team needs.
• Candidate must be a self-starter.
• Must be proficient with Microsoft Office platform, including Outlook, Word, Excel and PowerPoint.
• Strong communication skills, both oral andwritten.
• Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.