Dynamic Administrative Assistant - Office & Culture

Total Quality Logistics; Town of Grand Rapids (WI); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health, dental and vision coverage

401(k) with company match

Employee discounts

Tuition reimbursement

Great Place to Work award

Job summary

Total Quality Logistics is seeking an Administrative Assistant for our Grand Rapids office. You will support multiple leaders, manage receptionist duties, and handle various office tasks, helping maintain an organized and welcoming environment.

The role emphasizes communication, confidentiality, and a proactive attitude in a fast-paced setting. You will assist with onboarding, event coordination, reporting, travel planning, and partnership with Facilities to ensure a smooth daily operation.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• Strong communication and organizational abilities with attention to detail.
• Professional and confidential approach to handling information.

Responsibilities

• Office Management: support events and employee engagement in the office.
• Reception: greet applicants, screen calls, and direct inquiries to the right person.
• Onboarding: assist with onboarding new hires in the office.
• Administrative tasks: manage supplies, travel, and expense reports.
• Reporting: create weekly/monthly sales reports and coordinate with Facilities.
• Travel: arrange travel and coordinate with the Travel Team.
• Other duties to help save leadership time and maintain office flow.

Skills

Customer service

Front desk

Multitasking

Communication skills

Organizational skills

Confidentiality

Microsoft Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Total Quality Logistics is seeking an Administrative Assistant for our Grand Rapids office. You will support multiple leaders, manage receptionist duties, and handle various office tasks, helping maintain an organized and welcoming environment.

The role emphasizes communication, confidentiality, and a proactive attitude in a fast-paced setting. You will assist with onboarding, event coordination, reporting, travel planning, and partnership with Facilities to ensure a smooth daily operation.