Office Operations & Culture Coordinator

Total Quality Logistics; Nashville (TN); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

401(k) match

Employee discounts

Tuition reimbursement

Financial planning

Job summary

Total Quality Logistics seeks an Administrative Assistant to support multiple leaders and office operations at our Nashville satellite office. You will manage receptionist duties, assist with onboarding, and drive events and employee engagement with a professional, people-friendly approach.

You will also handle scheduling, travel coordination, and reporting while contributing to a positive, productive workplace. Visa sponsorship is not available for this position.

Qualifications

• 1+ year of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Organized with strong attention to detail.
• Proficient computer skills: Outlook, Word, Excel, PowerPoint.
• Adaptable to changing priorities.
• Professional attitude and confidentiality.

Responsibilities

• Office Management
• Support events and employee engagement in the office.
• Assist with onboarding new hires in the office.
• Coordinate with Facilities and property manager.
• Order and maintain office supplies.
• Oversee overall cleanliness of the office.
• Manage and maintain manager's schedules.
• Create weekly and monthly sales reports.
• Complete expense reports for the manager.
• Coordinate travel arrangements with Travel Team.
• Support leadership time-saving tasks.
• Reception duties: greet and escort interviewees.
• Prepare and distribute department meeting agendas.
• Screen incoming calls and route to appropriate people.
• Handle mail and package distribution.

Skills

Customer service

Office coordination

Multitasking

Communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Total Quality Logistics seeks an Administrative Assistant to support multiple leaders and office operations at our Nashville satellite office. You will manage receptionist duties, assist with onboarding, and drive events and employee engagement with a professional, people-friendly approach.

You will also handle scheduling, travel coordination, and reporting while contributing to a positive, productive workplace. Visa sponsorship is not available for this position.