Executive Administrative Assistant to Leadership

Grkroccenter; Grand Rapids (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision benefits

Hearing benefits

Flexible spending accounts

Pension contributions

403(b) plan

Paid time off

Sick days and vacation accrual

Birthday off with pay

Paid holidays

Job summary

Grand Rapids Kroc Center is seeking an Administrative Assistant to support an officer/director with calendar management, meeting scheduling, and gatekeeping of administrative tasks.

The role requires strong Microsoft Office skills, confidentiality, and professional communication with staff, visitors, and volunteers; responsibilities include travel arrangements, project support, and coordinating cross‑department activities.

Qualifications

• High school diploma, GED, or equivalent experience.
• 2+ years executive administrative support or 3+ years admin experience.
• Excellent typing skills and computer proficiency with MS Office.

Responsibilities

• Coordinate calendars and schedule meetings for the officer/director.
• Greet visitors, answer phones, and provide general office support.
• Liaise with staff, leadership, visitors, and volunteers.
• Assist with special projects, events, and travel arrangements.
• Maintain documents, prepare written communications, and train staff as needed.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office 365

Teams

SharePoint

Job description

Grand Rapids Kroc Center is seeking an Administrative Assistant to support an officer/director with calendar management, meeting scheduling, and gatekeeping of administrative tasks.

The role requires strong Microsoft Office skills, confidentiality, and professional communication with staff, visitors, and volunteers; responsibilities include travel arrangements, project support, and coordinating cross‑department activities.