Dynamic Administrative Assistant — Office & Coordination Pro

Dj; Missoula (MT); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Professional licensure reimbursement

Job summary

DJ&A in Missoula, MT is seeking a full-time entry-level Administrative Assistant to join our busy office. You will provide essential administrative support to our team, greet clients, handle documents, scheduling, and general office duties.

Ideal candidates have a high school diploma, strong communication skills, and the ability to work under tight deadlines in a collaborative environment. We offer a competitive hourly wage, benefits, and opportunities to grow with a national firm.

Qualifications

• High school diploma or equivalent. College degree or job-related certifications are a plus.

Responsibilities

• Greet clients and visitors in person or by phone.
• Prepare electronic documents, print, copy, bind, ship, scan, and file.
• Process mail and packages and manage distribution.
• Coordinate renewals for insurance and licenses.
• Maintain state registrations and annual reports.
• Update company profiles in client databases and compliance systems.
• Manage calendars and schedule meetings.
• Help staff with meeting materials and presentations.

Skills

MS Office

Microsoft Teams

Notary Public (MT)

Adobe software

Confidentiality

Communication

Planning & Organization

Education

High school diploma or equivalent

College degree or certifications (a plus)

Tools

MS Office

Microsoft Teams

Adobe Software

Job description

DJ&A in Missoula, MT is seeking a full-time entry-level Administrative Assistant to join our busy office. You will provide essential administrative support to our team, greet clients, handle documents, scheduling, and general office duties.

Ideal candidates have a high school diploma, strong communication skills, and the ability to work under tight deadlines in a collaborative environment. We offer a competitive hourly wage, benefits, and opportunities to grow with a national firm.