Part-Time Onsite Office Operations Coordinator

Complexly; Missoula (MT); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

401k with 4% match after 1000 hours of

service.

Job summary

Complexly is seeking an Office Administrative Assistant to oversee day-to-day Missoula office operations and support a range of administrative tasks.

This casual, non-exempt role is scheduled for 12-16 hours per week on-site in Missoula, MT, with pay at $25-$27 per hour. You will report to the Administrative Manager and help keep the office organized while coordinating with vendors and staff, assisting events, managing mail and IT-related basics, and handling small projects as needed.

Qualifications

• At least 2 years prior experience in office management, administration, or a related role.
• Highly proficient written and verbal communication.
• Discretion in handling confidential information.
• Proficiency with Google Suite including Google Docs, Sheets, and Forms.
• Experience with basic IT support strongly preferred.
• Excellent organizational abilities, and the ability to manage multiple projects simultaneously.
• Ability to occasionally lift and carry office supplies/deliveries (up to 50 lbs) and to work at a desk/computer for extended periods.

Responsibilities

• Oversee daily office operations for on-site staff.
• Coordinate office services, including equipment maintenance, supplies, food deliveries, and vendor relationships.
• Support the planning and execution of team gatherings and events.
• Manage internal communications related to administrative matters and resolve inquiries.
• Coordinate freelancer contracts, including tracking signatures and liaising between internal teams and freelancers.
• Regularly check and manage physical mail, voicemail, and company email inboxes.
• Manage computer and accessory inventory for employees, including ordering, configuration, and distribution.
• Manage small projects and other duties, as assigned.

Skills

Communication

Discretion

Google Suite

IT support

Organization

Multitasking

Office management

Tools

Google Docs

Google Sheets

Google Forms

Job description

Complexly is seeking an Office Administrative Assistant to oversee day-to-day Missoula office operations and support a range of administrative tasks.

This casual, non-exempt role is scheduled for 12-16 hours per week on-site in Missoula, MT, with pay at $25-$27 per hour. You will report to the Administrative Manager and help keep the office organized while coordinating with vendors and staff, assisting events, managing mail and IT-related basics, and handling small projects as needed.