Office Administrative Assistant

Complexly; Missoula (MT); On-site; USD 34,000 - 37,000; Part time

Benefits offered by this job

401k with 4% match after 1000 hours of

service.

Job summary

Complexly is seeking an Office Administrative Assistant to oversee day-to-day Missoula office operations and support a range of administrative tasks.

This casual, non-exempt role is scheduled for 12-16 hours per week on-site in Missoula, MT, with pay at $25-$27 per hour. You will report to the Administrative Manager and help keep the office organized while coordinating with vendors and staff, assisting events, managing mail and IT-related basics, and handling small projects as needed.

Qualifications

• At least 2 years prior experience in office management, administration, or a related role.
• Highly proficient written and verbal communication.
• Discretion in handling confidential information.
• Proficiency with Google Suite including Google Docs, Sheets, and Forms.
• Experience with basic IT support strongly preferred.
• Excellent organizational abilities, and the ability to manage multiple projects simultaneously.
• Ability to occasionally lift and carry office supplies/deliveries (up to 50 lbs) and to work at a desk/computer for extended periods.

Responsibilities

• Oversee daily office operations for on-site staff.
• Coordinate office services, including equipment maintenance, supplies, food deliveries, and vendor relationships.
• Support the planning and execution of team gatherings and events.
• Manage internal communications related to administrative matters and resolve inquiries.
• Coordinate freelancer contracts, including tracking signatures and liaising between internal teams and freelancers.
• Regularly check and manage physical mail, voicemail, and company email inboxes.
• Manage computer and accessory inventory for employees, including ordering, configuration, and distribution.
• Manage small projects and other duties, as assigned.

Skills

Communication

Discretion

Google Suite

IT support

Organization

Multitasking

Office management

Tools

Google Docs

Google Sheets

Google Forms

Job description

The Office Administrative Assistant is tasked with overseeing day to day Missoula office operations and supports a variety of other administrative work, as needed.

This is a Casual position. That means you'll be scheduled to work between 12-16 hrs/week.

More details on the position:

Job Title: Office Administrative Assistant

Status: Casual, Non-Exempt, Hourly

Reports to: Administrative Manager

Location: Onsite, Missoula, MT

Pay: $25 - $27 per hour

What you'll do:

• Oversee and manage daily office operations to ensure a productive working environment for on-site staff.
• Coordinate office services, including office equipment maintenance, supplies, food deliveries, and vendor relationships.
• Support the planning and execution of team gatherings and events.
• Manage internal communications related to administrative matters and resolve inquiries.
• Coordinate freelancer contracts, including tracking signatures and liaising between internal teams and freelancers.
• Regularly check and manage physical mail, voicemail, and company email inboxes.
• Manage computer and accessory inventory for employees, including ordering, configuration, and distribution.
• Manage small projects and other duties, as assigned.

We want to hear from you if you have:

• At least 2 years prior experience in office management, administration, or a related role required.
• Highly proficient written and verbal communication required.
• Discretion in handling confidential information required.
• Proficiency with Google Suite including Google Docs, Google Sheets, and Google Forms required.
• Experience with basic IT support tasks strongly preferred.
• Excellent organizational abilities, and the ability to manage multiple projects simultaneously.
• Ability to occasionally lift and carry office supplies/deliveries (up to 50 lbs) and to work at a desk/computer for extended periods.

About Complexly:

Complexly is a media company that produces shows like Crash Course, SciShow, Eons, Ask Hank Anything, Bizarre Beasts, Study Hall, and more. We were founded by John and Hank Green with a mission of creating trustworthy stuff and lowering barriers to knowledge building. The world is not simple. And that can seem like a burden sometimes. The reality is, the human species will never fully understand itself or its universe, let alone any individual. But instead of seeing that as a failing, we'd like to suggest that the process is as powerful as the outcome.

Until February 2026, Complexly was a company privately owned by Hank and John Green. They have donated the company to the public as a new nonprofit 501c3 organization, which will help Complexly fulfill its mission for decades to come. Becoming a nonprofit means we will be able to lean into public support, supercharging our mission to make content the world needs, not what is optimized for advertisers.

We provide competitive benefits that include but are not limited to:

• 401k with 4% match after 1000 hours of service.

To learn more about Complexly, visit our website:

https://complexly.com

Complexly is an Equal Opportunity Employer. We believe in, and are dedicated to, the principles of equal opportunity in any term, condition or privilege of employment. We do not discriminate against applicants or employees on the basis of age, race, color, religion, sex, national origin, gender including gender identity or expression, ancestry, sexual orientation, disability, marital status, military/veteran status, citizenship, arrest and court record, genetic information, credit history, or any other status protected by federal, state or local law.