Office Administrator

JAN X-Ray Services, Inc.; Marlboro Township (NJ); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

PTO

Benefits

Job summary

JAN X-Ray Services, Inc. in New Jersey seeks an Office Administrator for a full-time role with PTO and benefits. Responsibilities include routine clerical tasks, filing, scheduling, and maintaining supplies.

The role also covers time entry, project coding, reception duties, and document handling to ensure accurate records. Proficiency in MS Office and strong communication are essential.

Qualifications

• Minimum 1+ years experience in office administrative role.
• Proficient with MS Office and basic document management.
• Ability to multi-task and communicate professionally with internal/external stakeholders.
• Experience with time entry and project coding a plus.

Responsibilities

• Perform administrative duties including copying, printing, scanning, filing, and organizing paperwork.
• Maintain the P card and reconcile charges in Concur.
• Perform ADP time entry and project coding for operational staff.
• Assist with hotel room bookings and other project requests.
• Manage reception and telephone communications.
• Maintain office supplies and inventory; order needed items.
• Supervise maintenance of office equipment and facilities access cards as needed.
• Answer phones on multiple lines; manage conference room schedules.
• Provide historical reference via filing systems and support corporate documentation requests.
• Assist with timely signature of documents and adherence to safety policies.
• Perform other duties as assigned by management.

Skills

MS Office

Multi-tasking

Communication

Discretion

Attention to detail

Independence

Data entry

Tools

Concur

Job description

We have a new opening for an Office Administrator in our NJ office! This is a full-time position with PTO and benefits! Come join our growing team!

Duties And Responsibilities

• Perform all administrative duties including but not limited to making copies, printing, scanning, filing, and organizing paperwork as directed.
• Maintain the P card for the location, reconciling all charges in Concur with the proper coding.
• Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission and coding accuracy; this includes printing, date stamping, data review and comparison to the work reports; working in conjunction with the Operations Coordinator.
• Assist with Operational requests as required such as hotel room booking and other project requests.
• Manage reception area to ensure effective telephone and mail communications both internally and externally.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Supervises the maintenance of office equipment, including copier, postage meter, etc.
• Acts as a backup for the facilities distribution building access cards.
• Answer phones on multiple phone lines.
• Maintain conference room schedules by planning and scheduling necessary resources.
• Provide historical reference by utilizing filing and retrieval systems; Serve as a back-up in satisfying requests for corporate documentation.
• Assist and facilitate the timely signature of documents by the appropriate parties.
• Follow and enforce the Company required safe work practices and procedures at all times.
• Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally.
• Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy.
• Perform all other duties as assigned.
• Perform other job related tasks as assigned by management

Supervisory Responsibilities

• Not Applicable

Knowledge And Skills

• Must have working knowledge of MS Office Suite of products.
• Ability to multi-task and properly execute multiple simultaneous assignments with minimal supervision.
• Ability to communicate and cooperate with diverse groups of people
• Ability to maintain discretion when dealing with sensitive issues.
• Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be completed and is very detail oriented.
• Demonstrated verbal and written communication skills
• Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.
• Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Ability to work independently with a minimum of supervision
• Firmly adheres to the values and ethics of JANX Exhibits honesty, discretion, and sound judgment

Education And Work Experience

• A minimum of 1+ years’ experience in an office administrative role.