Dynamic Administrative Assistant - Front Desk & Ops Support

Bishopric Industries; Evansville (IN); On-site; USD 57,308,000 - 65,904,000; Full time

Job summary

Enerfab in Evansville, IN is seeking an Administrative Assistant to support timekeeping, onboarding, billing and general office operations. This role reports to the Project Controls Lead and is the frontline presence at the front desk.

Ideal candidates have a high school diploma, proficiency with Microsoft Office, strong organizational and communication skills, and discretion handling confidential information.

Qualifications

• High school diploma or equivalent; additional qualifications in office administration are a plus.

Responsibilities

• Manage and maintain accurate timekeeping records for employees.
• Enter and update time and attendance data in the companys systems.
• Generate reports on time-related metrics as needed.
• Assist in onboarding for new employees and coordinate orientation sessions.
• Facilitate setup of new hires with required equipment and access.
• Provide support in billing processes, including preparing invoices and reconciling discrepancies.
• Respond to inquiries and provide information to employees and external partners.
• Manage and organize office documentation and files.
• Handle incoming calls and correspondence.
• Assist in scheduling appointments, meetings, and travel arrangements.
• Enter and update data in company databases and maintain organized records.
• Serve as the front desk presence for visitors and callers, greet guests, and manage mail and deliveries.
• Maintain conference room schedules and prep spaces for meetings.

Skills

Timekeeping

Onboarding

Billing

Administrative support

Calendar management

Data entry

Front desk

Communication

Organization

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Enerfab in Evansville, IN is seeking an Administrative Assistant to support timekeeping, onboarding, billing and general office operations. This role reports to the Project Controls Lead and is the frontline presence at the front desk.

Ideal candidates have a high school diploma, proficiency with Microsoft Office, strong organizational and communication skills, and discretion handling confidential information.