Timekeeper / Invoicing Specialist

Enerfab; Evansville (IN); On-site; USD 52,000 - 56,000; Full time

Job summary

Enerfab in Evansville, IN is seeking a Timekeeper/Invoicing Specialist to join our Finance team. You will accurately record daily labor hours, track equipment usage, prepare invoices, and support payroll data processing for ongoing projects.

The role requires 2–3 years in invoicing or accounts receivable, strong data entry accuracy, and the ability to communicate clearly with clients and field staff. This is an office-based, full-time position with standard hours.

Qualifications

• 2–3 years of invoicing, billing or accounts receivable experience, preferably in construction or industrial sectors.
• Proficient in invoicing software and financial systems with strong accuracy.
• Excellent communication and interpersonal skills for client interactions.

Responsibilities

• Prepare and generate invoices for projects, ensuring accuracy and contract compliance.
• Verify billing data including costs, labor, materials and expenses.
• Interact with clients to address invoice inquiries and payment terms.
• Maintain organized records of invoices and billing correspondence.
• Generate accounts receivable reports for management review.

Skills

Invoicing

Attention to detail

Communication

Independent work

Team collaboration

Accounts receivable

Education

Associate degree or equivalent

Accounting/Finance degree preferred

Tools

Invoicing software

Job description

Title: Timekeeper/ Invoicing Specialist

Division: Enerfab

Reports to: Project Controls Lead

Location: Evansville, IN

Hourly Rate: $25/hr. - $27/hr.

Company Summary

Enerfab has 125 years of experience providing fabrication, construction, and industrial services across the chemical, food & beverage, oil & gas, heavy industrial, data center, and power industries. Founded in 1901, Enerfab has grown into an industry leader recognized for its capabilities, strong safety culture, and commitment to quality. As part of Quanta Services (NYSE: PWR), Enerfab combines operational agility and craftsmanship with the resources and capabilities of a Fortune 200 infrastructure leader.

Key Responsibilities

Timekeeper:

• Accurately record and enter daily labor hours, equipment usage, and material consumption data into the company's timekeeping system.
• Ensure that all entries are compliant with company policies and project requirements.
• Collect timesheets from field personnel and subcontractors, verifying completeness and accuracy.
• Assist employees with timesheet-related inquiries and discrepancies.
• Review and validate time and attendance records, ensuring alignment with project schedules and work hours.
• Investigate and resolve discrepancies or missing data promptly.
• Assist in generating and distributing daily, weekly, and monthly labor and cost reports to project management and stakeholders.
• Compile and prepare data for payroll processing.

Invoicing Specialist:

• Prepare and generate invoices for completed projects, services, or products provided to clients, ensuring accuracy and compliance with contract terms.
• Verify billing data, including project costs, labor, materials, and expenses.
• Interact with clients to address inquiries related to invoices, contract terms, and payment schedules.
• Maintain positive client relationships and provide excellent customer service.
• Review invoices for completeness, accuracy, and adherence to company policies and industry standards.
• Ensure that all necessary supporting documentation is attached to invoices.
• Maintain organized and secure records of all invoices, billing correspondence, and payment confirmations.
• Create and maintain an efficient filing system for invoices and related documents.
• Prepare and distribute billing documentation, including invoices, statements, and payment reminders.
• Assist with the resolution of billing discrepancies and disputes.
• Monitor and track invoice payments, follow up on overdue accounts, and reconcile payment discrepancies. Provide payment information to the Accounts Receivable team for cash application.
• Generate reports on billing and accounts receivable status for management review.
• Assist in the preparation of financial reports related to invoicing and collections.

Qualifications

• Associate degree or equivalent (bachelor degree in Accounting or Finance is a plus).
• 2-3 years of experience in invoicing, billing, or accounts receivable roles, preferably in the construction or industrial sector.
• Proficiency in invoicing software and financial systems
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Effective communication and interpersonal skills for client interactions.
• Ability to work independently and collaboratively within the Finance team.
• Knowledge of accounting principles and financial regulations is beneficial.

WORK ENVIRONMENT AND EXPECTATIONS

• Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.
• Requires a consistent physical presence at the office to oversee shared services functions and employees, normally achieved by working standard business hours. Certain positions will require flexibility of working hours to meet the demands of the job and the direction of the manager.
• The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

• Prolonged periods of standing and walking.
• Requires lifting, positioning, pushing, and/or pulling.
• Prolonged periods sitting at a desk and working on a computer.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Enerfab is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S.