Dynamic Administrative Assistant — Front Desk & Office Ops

Western States Fire Protection Co.; Arlington (TX); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA/HSA

401(k) with employer match

Employee Stock Purchase Plan

Profit Sharing

PTO and parental leave

Paid holidays

Tuition reimbursement

Annual discretionary bonus

Employer paid life insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Co. is seeking an Administrative Assistant to handle front-desk duties, answer calls, greet visitors, and support branch personnel with a variety of administrative tasks.

The role includes invoicing follow-ups, issuing purchase orders, and maintaining professional conduct in daily interactions. The position requires a high school diploma or GED, 1–2 years related experience, and strong organizational and communication skills.

Qualifications

• High School diploma or GED; and/or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organizational skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

Responsibilities

• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Responsible for accounts receivable phone calls to follow up on collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Skills

Organizational skills

Multi-tasking

Time management

Written communication

Verbal communication

Courteous attitude

Education

High School diploma or GED

Job description

Western States Fire Protection Co. is seeking an Administrative Assistant to handle front-desk duties, answer calls, greet visitors, and support branch personnel with a variety of administrative tasks.

The role includes invoicing follow-ups, issuing purchase orders, and maintaining professional conduct in daily interactions. The position requires a high school diploma or GED, 1–2 years related experience, and strong organizational and communication skills.