Administrative Assistants

JobDiva, Inc.; Buffalo (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

New Wave People in Buffalo is seeking a Receptionist/Administrative Assistant to provide support to the Western Region Buffalo Office on-site.

The role handles phones, visitors, scheduling, meetings, and admin tasks, with a strict 9-5 schedule, 37.5 hours, unpaid lunch, no travel.

The ideal candidate is organized, detail-oriented, and proficient in Office 365, Word, Excel, and SharePoint, with strong teamwork.

Qualifications

• Strong phone etiquette and professional communication.
• Excellent organizational and detail-oriented approach.
• Ability to multi-task in a fast-paced office.
• Proficiency with Microsoft Office Suite.
• Experience with calendar management and meetings.

Responsibilities

• Answering phones, screening and directing calls.
• Screening and directing visitors.
• Scheduling room reservations.
• Assisting with meetings.
• Typing documents and updating databases.
• Incoming and outgoing mail responsibilities.
• Working with paper and electronic files.
• Other tasks as assigned.

Skills

Professional phone skills

Excellent organization

Ability to multi-task

Typing

Filing

Copying

Scanning

Scheduling/calendar management

Microsoft Word

Excel

PowerPoint

Access

Microsoft Teams

Microsoft SharePoint

Administration databases

Tools

Office 365

Outlook

Job description

This individual will provide reception and administrative assistant support to the Western Region Buffalo Office.

Shift:
Monday-Friday, 9:00 am - 5:00 pm; 37.5 hours per week
100% On site
.30 Minute Unpaid Lunch Break
No Holiday work, Overtime or travel required
No Parking Provided

Preferred Qualifications:

• Professional phone skills
• Excellent organization skills and attention to detail
• Ability to multi-task and work in a team setting
• Good Administrative Assistant skills including typing, filing, copying, scanning
• Proficiency in Microsoft Office Suite, including:
  • Office 365 Email and creating calendar reservations
  • Word
  • Excel
  • PowerPoint
  • Access
• Familiarity with or ability to quickly learn:
  • Microsoft Teams
  • Microsoft SharePoint
  • Administration Databases

Duties include but are not limited to:

• Answering phones, screening and directing incoming calls to appropriate parties
• Screening and directing visitors
• Scheduling room reservations
• Assisting with meetings
• Assisting Admin Team with projects
• Typing documents
• Updating databases
• Incoming and Outgoing Mail responsibilities
• Working with paper and electronic files
• Other tasks as assigned

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.

Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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