Reception & Office Operations Specialist

Talentify; Buffalo (NY); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Competitive compensation

Global opportunities

Inclusive environment

Tech and innovation access

Job summary

Schneider Electric is seeking an Administrative Assistant at our Buffalo headquarters to be the first point of contact for visitors and callers, ensuring a welcoming atmosphere and smooth day-to-day operations. The role requires assisting with HR and operations, managing mail, scheduling meetings, coordinating room bookings, and supporting a busy office across Lancaster and Cheektowaga locations.

Travel is involved.

Qualifications

• High school diploma or equivalent required; associate degree or higher preferred.
• Previous experience in a receptionist or administrative role is a plus.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with discretion.
• Friendly, approachable demeanor and a customer-service mindset.

Responsibilities

• Greet and assist visitors, clients, and employees with professionalism and courtesy.
• Answer and direct incoming phone calls using a multi-line phone system.
• Manage incoming and outgoing mail and deliveries.
• Maintain the reception area and conference rooms to ensure cleanliness and readiness.
• Schedule meetings and coordinate room bookings.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Support HR and Operations teams with onboarding and office logistics.
• Monitor office supplies and place orders as needed.
• Coordinate catering and meal arrangements for internal events, meetings, and customer visits, ensuring dietary preferences and schedules are accommodated.

Skills

Verbal communication

Written communication

MS Office

Organizational skills

Discretion

Customer service mindset

Friendly demeanor

Education

High school diploma or equivalent

Associate degree or higher preferred

Tools

Microsoft Office Suite

Job description

Schneider Electric is seeking an Administrative Assistant at our Buffalo headquarters to be the first point of contact for visitors and callers, ensuring a welcoming atmosphere and smooth day-to-day operations. The role requires assisting with HR and operations, managing mail, scheduling meetings, coordinating room bookings, and supporting a busy office across Lancaster and Cheektowaga locations.

Travel is involved.