Office Administrator

Schaedler Yesco Distribution; Mechanicsburg (Cumberland County); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Coverage

401K with company match

Flexible Spending Account (FSA)

Employee Stock Ownership Plan (ESOP)

Quarterly bonuses

Company-paid disability and life insurance

Generous paid holidays and paid time off

Opportunities for continuing education and professional development

Job summary

A leading electrical distribution company seeks an Office Administrator in Mechanicsburg, PA. This role entails managing communications, providing administrative support, and ensuring a smooth operational flow. The perfect candidate should excel in customer service, have strong organizational abilities, and demonstrate outstanding verbal and written communication skills. If you're proactive, detail-oriented, and enjoy a fast-paced environment, this position offers competitive benefits, including health coverage and a 401K plan.

Qualifications

• Excellent skills in customer service are essential.
• Must possess outstanding organizational skills and attention to detail.
• Strong verbal and written communication skills required.

Responsibilities

• Manage communication including phone calls, emails, and faxes.
• Greeting visitors and answering inquiries as a key reception duty.
• Provide administrative support for various departments including scheduling and meeting coordination.

Skills

Excellent customer service skills

Strong organizational skills

Outstanding verbal and written communication skills

Ability to multitask

Education

High School Diploma

Tools

MS Office Suite

Job description

Office Administrator

Join to apply for the Office Administrator role at Schaedler Yesco Distribution.

Join the Schaedler Yesco Distribution Team!

Why You’ll Love Schaedler Yesco Distribution

At Schaedler Yesco Distribution, we’ve been illuminating the electrical industry since 1924! As a family‑ and employee‑owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services.

Core Values

• Commitment to Integrity
• Teamwork
• Accountability
• Profitability

Benefits

• Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RX—coverage kicks in just 60 days after the 1st of the month!
• 401K with company match
• Flexible Spending Account (FSA) & Health Savings Account (HSA)
• Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success!
• Quarterly bonuses
• Company‑paid disability and life insurance
• Generous paid holidays and paid time off
• Opportunities for continuing education and professional development

Summary / Objective

The Administrative Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested.

Work Shift Hours: Monday–Friday, 7:30 a.m.–4:30 p.m. or 8:00 a.m.–5:00 p.m.
Work Location: Onsite in Mechanicsburg, PA.

Essential Functions

• Managing communication
  • Handling phone calls, emails, and faxes coming into the main console
• Reception duties
  • Greeting visitors, answering inquiries, directing them to appropriate contacts
• Provide administrative support for various departments/managers/executives
  • Prepare and submit executive expense reports
  • Support in managing departmental projects
• Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees
• Travel arrangements – complete registrations, book travel accommodations, transportation, and itineraries for attendees
• Scheduling and meeting coordination
  • Assist in coordinating appointments, meetings, conference calls for executives and others
  • Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees
• Office Maintenance
  • Overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
  • Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the company
• Order, set up and clean up lunch for meetings and training events
• Must always adhere to strict confidentiality and will be required to sign a non‑disclosure agreement

Competencies

• Excellent customer service skills
• Strong organizational skills with high degree of attention to detail
• Outstanding verbal and written communication skills
• Ability to multitask and work in a fast‑paced environment

Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

Supervisory Responsibility

This position is not a supervisory role and does not have any direct reports.

Work Environment

This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers.

Mental Demands

• Able to gather information, use logic to analyze information and adapt well in a fast‑paced environment
• Strong interpersonal and communication skills
• Ability to learn, grow, and adapt to change
• Ability and willingness to work collaboratively
• Ability to analyze workload and establish priorities with time sensitive deadlines

Physical Demands

• Ability to use a keyboard and type proficiently
• Ability to lift to 30lbs
• Ability to walk short distances periodically
• Specific vision abilities required by this job include close vision and ability to adjust focus
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Travel

This position may require occasional travel to local branches.

Clearances And Certifications

• U.S. Citizenship or U.S. Permanent Resident status required.

Education And Experience

• High School Diploma required

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.