Office Operations & Scheduling Specialist

J&Ds Sealtech Corp; Buffalo (NY); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Training & development

Career Growth Opportunities

Competitive Compensation

Job summary

A dynamic company based in Buffalo, NY is seeking a motivated and outgoing Administrative Assistant to provide vital support to office employees. This role involves answering calls, scheduling appointments, organizing meetings, and writing correspondence. The ideal candidate is organized, has excellent communication skills, and is proficient in Microsoft Office applications. Competitive benefits are offered including 401(k) and health insurance.

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred.
• Previous experience as an Administrative Assistant or in a similar position.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.
• Highly organized with excellent time management skills and the ability to prioritize projects.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Schedule appointments and maintain a calendar.
• Organize meetings and take accurate minutes.
• Write emails, memos, and letters and distribute them appropriately.
• Contribute to company reports.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Organizational skills

Written communication

Verbal communication

Time management

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Education

High school diploma/GED

Associate’s degree or administrative training

Tools

Office equipment (printers, fax machines)

Job description

A dynamic company based in Buffalo, NY is seeking a motivated and outgoing Administrative Assistant to provide vital support to office employees. This role involves answering calls, scheduling appointments, organizing meetings, and writing correspondence. The ideal candidate is organized, has excellent communication skills, and is proficient in Microsoft Office applications. Competitive benefits are offered including 401(k) and health insurance.