Administrative Assistant - Contract

Hilton; McLean (VA); On-site; USD 40,000 - 55,000; Part time

Job summary

A leading hospitality company is seeking an Administrative Assistant in McLean, VA. This role involves managing calendars, travel arrangements, and providing administrative support for multiple executives. The ideal candidate has at least three years of experience in a corporate setting and excellent communication skills. Join a dynamic team and grow your administrative skills in a fast-paced environment.

Qualifications

• Three years of administrative experience in a corporate environment.
• Experience supporting multiple senior leaders concurrently.
• Expertise in booking domestic and international travel.

Responsibilities

• Manage calendars and travel itineraries for executives.
• Prepare business documents and presentations.
• Facilitate logistics for meetings and events.

Skills

Excellent social and communication skills

Problem-solving

Multitasking

Education

BA/BS Bachelor's Degree

Tools

MS Office Suite

Concur

Job description

Overview

As an Administrative Assistant (Contract), you will lead administrative tasks in support of 5 VPs onsite in our McLean, VA headquarters. You will be responsible for calendar management, domestic and international travel itineraries, meeting and event planning and more.

Responsibilities

• Route calls and emails to appropriate Team Members on behalf of the executive
• Prepare business letters, agendas, and presentations, typically using Microsoft Office
• Successfully partner with internal departments resolving day-to-day administrative challenges
• Implement and monitor programs as directed by management and see the programs through to completion
• Handle inventory of assets and supplies for current Team Members and assist with onboarding new Team Members
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment and storage
• Schedule and handle all meetings, interviews, events and other similar activities for the executive and perform multifaceted general office support
• Assist in the preparation of regularly scheduled reports to include submitting and reconciling expense reports

What are we looking for?

The success in this role will demonstrate itself through the following attributes and skills:

• Excellent social and communication skills
• Aptitude for staying calm and effective while handling multiple concurrent demands and prioritizing responsibilities
• Solves problems effectively and creatively while maintaining a high level of professionalism and integrity

Minimum qualifications

• Three (3) years of administrative experience
• Experience supporting multiple senior leaders concurrently in a large corporate environment
• Experience with MS Office Suite or related software and programs
• Experience booking domestic and international travel
• Excellent verbal and written communication

Preferred capabilities

• BA/BS Bachelor's Degree
• Advanced proficiency in MS Outlook, PowerPoint and Excel
• Experience with Concur, travel, and expense system

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Hospitality