Senior Administrative Specialist: Global Travel & Ops

Changeis; Washington (District of Columbia); On-site; USD 68,000 - 83,000; Full time

Job summary

Changeis is seeking a Senior Administrative Assistant in Washington DC onsite. The role supports executive services, manages calendars and travel, prepares briefings, and coordinates program materials and records.

The position requires strong organizational skills, attention to detail, and proficiency with office IT systems, including document management and communications tools. Travel coordination and meeting support are key responsibilities.

Qualifications

• Experience with calendar management, project coordination, and documentation
• Ability to coordinate international travel and country clearances
• Strong meeting support, office administration, and IT/technical skills

Responsibilities

• Perform administrative research, document management, technical editing, workflow tracking, and coordination of office activities.
• Coordinate actions on issues and ensure submissions for approval are accurate.
• Review and improve SOPs, directives and coordinate updates.
• Prepare notices for approval and provide technical editing for documents.
• Produce program materials, maintain files, and track support actions.
• Process U.S. State Department clearances for international travel.
• Review TRECS requests for international travel and prepare briefings and presentations.
• Maintain knowledge sharing sites (SharePoint) and update calendars and contact lists.
• Coordinate travel arrangements and assist with meeting preparation, agendas, and minutes.

Skills

Calendar management

Project coordination

Documentation management

International travel coordination

Meeting support

Office administration

IT skills

Technical skills

Job description

Changeis is seeking a Senior Administrative Assistant in Washington DC onsite. The role supports executive services, manages calendars and travel, prepares briefings, and coordinates program materials and records.

The position requires strong organizational skills, attention to detail, and proficiency with office IT systems, including document management and communications tools. Travel coordination and meeting support are key responsibilities.