Dynamic Administrative Assistant for Fast-Paced Office Ops

Immune Biopharma; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

A biotech company in Indianapolis seeks an administrative assistant to support daily office operations. This role requires strong organizational and communication skills, as well as a positive attitude and problem-solving abilities. Responsibilities include fielding communications, scheduling meetings, organizing resources, and facilitating executive operations. The ideal candidate has 1-2 years of experience and proficiency in Microsoft Office. Join the team to contribute to innovative biotech solutions.

Qualifications

• 1-2 years experience as an administrative assistant, secretary or receptionist (preferred).
• Proven ability to work in a fast-paced environment.
• Familiarity with office equipment (i.e. printers, fax machines, projectors).

Responsibilities

• Answer phone calls and general email inquiries and route to the appropriate internal parties.
• Set up meetings based on cross-functional availability.
• Build out and maintain processes to keep files and office supplies organized.
• Act as point person for office guests.
• Alert employees of new processes, rules and regulations.
• Book travel, submit expense reports and send communications for high-level staff.

Skills

Strong organizational skills

Communication skills

Time-management skills

Resourcefulness

Problem-solving skills

Education

High school diploma

Tools

Microsoft Office

Job description

A biotech company in Indianapolis seeks an administrative assistant to support daily office operations. This role requires strong organizational and communication skills, as well as a positive attitude and problem-solving abilities. Responsibilities include fielding communications, scheduling meetings, organizing resources, and facilitating executive operations. The ideal candidate has 1-2 years of experience and proficiency in Microsoft Office. Join the team to contribute to innovative biotech solutions.