Administrative Assistant

Immune Biopharma; Indianapolis (IN); On-site; USD 35,000 - 50,000; Full time

Job summary

A biotech company in Indianapolis seeks an administrative assistant to support daily office operations. This role requires strong organizational and communication skills, as well as a positive attitude and problem-solving abilities. Responsibilities include fielding communications, scheduling meetings, organizing resources, and facilitating executive operations. The ideal candidate has 1-2 years of experience and proficiency in Microsoft Office. Join the team to contribute to innovative biotech solutions.

Qualifications

• 1-2 years experience as an administrative assistant, secretary or receptionist (preferred).
• Proven ability to work in a fast-paced environment.
• Familiarity with office equipment (i.e. printers, fax machines, projectors).

Responsibilities

• Answer phone calls and general email inquiries and route to the appropriate internal parties.
• Set up meetings based on cross-functional availability.
• Build out and maintain processes to keep files and office supplies organized.
• Act as point person for office guests.
• Alert employees of new processes, rules and regulations.
• Book travel, submit expense reports and send communications for high-level staff.

Skills

Strong organizational skills

Communication skills

Time-management skills

Resourcefulness

Problem-solving skills

Education

High school diploma

Tools

Microsoft Office

Job description

Immune Biopharma is looking for an administrative assistant to join our team in our Indianapolis office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross‑functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive‑level operations - Book travel, submit expense reports and send communications for high‑level staff as needed.

Requirements

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist (preferred)
• Strong organizational, communication, and time‑management skills
• Proven ability to work in a fast‑paced environment
• Positive, high‑energy attitude
• Resourcefulness, creativity, and problem‑solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About Immune Biopharma

At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions. Our teams work globally to develop, distribute, and support life‑changing therapies with measurable impact.