Donor Operations & Data Coordinator

Health Care For All; Boston (MA); Hybrid; USD 56,000 - 58,000; Full time

Benefits offered by this job

Retirement Plans

Medical Insurance

Dental and Vision Insurance

Paid Time Off

Well-being days

Holidays

Life Insurance and LTD

Flexible Spending Accounts

Job summary

Health Care For All is seeking a Development Coordinator to support HCFA’s fundraising operations, maintain accurate donor records, process and acknowledge gifts, and support donor stewardship. The role works closely with the Director of Development to coordinate fundraising activities and prepare reports that inform HCFA’s fundraising strategy.

This position is ideal for someone who enjoys data accuracy, process improvement, and behind-the-scenes support to help fundraising efforts succeed.

Qualifications

• 2+ years of relevant experience in development, fundraising operations, nonprofit administration, database management, or related field.

Responsibilities

• Process and record charitable gifts, pledges, grants, and other contributions accurately and in a timely manner.
• Prepare and send gift acknowledgments, tax receipts, and other donor correspondence.
• Maintain accurate donor and gift records in HCFA’s donor database (Salesforce).
• Track donor stewardship activities, pledges, acknowledgments, and follow-up items.
• Support gift reconciliation with the Finance team.
• Assist with maintaining development calendars, procedures, templates, and standard operating documents.
• Identify opportunities to improve the accuracy, efficiency, and consistency of development operations.
• Maintain accurate and complete donor, prospect, grant, and organizational records in HCFA’s fundraising database (Salesforce).
• Conduct regular data reviews, updates, imports, and quality-control checks.
• Create and maintain donor lists, mailing lists, reports, dashboards, and fundraising tracking documents.
• Support donor segmentation, campaign tracking, and portfolio management.
• Assist the Director of Development with preparing fundraising reports for organizational leadership, the Board of Directors, and funder or donor meetings.
• Support staff in following database and development operations practices consistently.
• Coordinate with vendors or consultants as needed to address database questions or technical issues.
• Conduct research on prospective individual donors, foundations, corporate partners, and other funding opportunities.
• Prepare concise donor and prospect profiles, briefing materials, and research summaries.
• Maintain prospect lists, donor pipelines, portfolios, and moves-management tracking systems.
• Assist the Director of Development with preparing for donor meetings, cultivation activities, and fundraising outreach.
• Monitor publicly available information about current and prospective donors and funders.
• Help identify prospective supporters whose interests align with HCFA’s mission and programmatic priorities.
• Maintain HCFA’s grant calendar and track proposal, reporting, and renewal deadlines.
• Support the preparation and submission of grant proposals, reports, attachments, and funder correspondence.
• Maintain complete and accurate electronic files for foundations, corporate funders, and government grants.
• Coordinate with staff across HCFA to gather program, financial, and outcome information required for proposals and reports.
• Update funder records and track grant-related communications and next steps.
• Provide logistical and administrative support for donor cultivation activities, the annual For The People fundraising gala, briefings, and meetings.
• Manage registration lists, guest information, donor and sponsorship records, and follow-up tracking for fundraising events.
• Assist with event-related communications, materials, vendor coordination, and attendee outreach.
• Track sponsorship commitments, benefits, payments, and fulfillment.
• Support post-event acknowledgments, data entry, reporting, and donor follow-up.
• Other duties as assigned.

Skills

Donor management

Salesforce

Data organization

Communication

Tools

Salesforce

Job description

Health Care For All is seeking a Development Coordinator to support HCFA’s fundraising operations, maintain accurate donor records, process and acknowledge gifts, and support donor stewardship. The role works closely with the Director of Development to coordinate fundraising activities and prepare reports that inform HCFA’s fundraising strategy.

This position is ideal for someone who enjoys data accuracy, process improvement, and behind-the-scenes support to help fundraising efforts succeed.