Documentation Control & Quality Records Specialist

ClearBridge Executive Search; Port Washington (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

ClearBridge Executive Search is seeking a Detailed Document Control Coordinator to manage controlled documentation, including site logs, production records, and batch documentation. You will ensure accuracy, accessibility, and archiving in line with procedures and quality standards.

You will collaborate with cross-functional site personnel to update records, monitor compliance, and support corrective actions and continuous improvement initiatives.

Qualifications

• High school diploma/GED with related administrative, documentation, or quality support experience; ability to quickly learn new processes and systems.
• Ability to read, interpret, and apply business documents, technical procedures, quality standards, and regulatory requirements.
• Excellent written and verbal communication skills; experience preparing reports and communicating with stakeholders at all organizational levels.
• Highly organized and detail-oriented with strong project coordination, multitasking, and time-management skills in fast-paced environments.
• Proficient in Microsoft Office Suite (Word, Excel, Access, PowerPoint), Google Workspace, Outlook, and Adobe Acrobat; ability to maintain confidentiality and handle sensitive information professionally.

Responsibilities

• Manage and maintain controlled documentation, including site logbooks, production records, batch records, cleaning documentation, and associated tracking spreadsheets
• Oversee document control activities by issuing, reviewing, updating, archiving, and maintaining both physical and electronic quality records in compliance with established procedures
• Support the administration and maintenance of customer specifications, master files, and revision-controlled documents while ensuring accuracy and accessibility
• Collaborate closely with cross-functional site personnel to communicate document status, coordinate updates, and ensure adherence to corporate document control requirements
• Monitor quality system compliance, identify variances or process issues, communicate findings to appropriate stakeholders, and support the implementation of corrective actions and continuous improvement initiatives

Skills

Excellent communication

Organized & detail-oriented

Regulatory awareness

Document management

Cross-functional collaboration

Education

High school diploma or GED

Tools

Microsoft Office Suite

Google Workspace

Adobe Acrobat

Outlook

Job description

ClearBridge Executive Search is seeking a Detailed Document Control Coordinator to manage controlled documentation, including site logs, production records, and batch documentation. You will ensure accuracy, accessibility, and archiving in line with procedures and quality standards.

You will collaborate with cross-functional site personnel to update records, monitor compliance, and support corrective actions and continuous improvement initiatives.