Document & Office Services Specialist

Adams & Reese; Tampa (FL); On-site; USD 30,000 - 42,000; Full time

Job summary

Adams & Reese is seeking an office services assistant to handle routine administrative tasks in the Tampa facility. Responsibilities include managing office supplies, supporting the file closing process, and assisting with receptions and meetings.

You will back up the Court Runner and Receptionist as needed, perform light furniture repairs, and help with document handling, copying, faxing, and deliveries within the Copy Center. This role requires strength and reliability.

Qualifications

• High School Graduate.
• Previous experience in a related occupation.
• Must have good communication skills and ability to work well with staff, attorneys, vendors, building personnel, contractors and the public.

Responsibilities

• Purchase, receive, shelve and distribute office supplies.
• Perform all duties related to the firm’s “file closing” process, including physically moving files from secretarial areas to file room; completing related closing forms; logging file numbers and storage locations into database; placing files in boxes in storage.
• Retrieve or arrange for the retrieval of stored files and deliver to requesting party.
• Assist with physical arrangements for receptions, parties, meetings, etc. dealing with caterers, delivery personnel, etc.
• Perform minor furniture and equipment repairs.
• Assist in moving and rearranging of furniture and equipment.
• Perform document management duties, such as copying, faxing, mailing and deliveries within the Copy Center.
• Back up Court Runner.
• Back up Receptionist.

Skills

Good communication

Education

High School Diploma

Job description

Adams & Reese is seeking an office services assistant to handle routine administrative tasks in the Tampa facility. Responsibilities include managing office supplies, supporting the file closing process, and assisting with receptions and meetings.

You will back up the Court Runner and Receptionist as needed, perform light furniture repairs, and help with document handling, copying, faxing, and deliveries within the Copy Center. This role requires strength and reliability.