Office Services Specialist

Stafford Rosenbaum LLP; Milwaukee (WI); On-site; USD 33,000 - 52,000; Full time

Job summary

Stafford Law in Milwaukee seeks a dedicated administrative assistant to support multiple departments. You will handle clerical tasks, operate office equipment, and assist attorneys with trial preparation while upholding confidentiality.

This in-office role runs Monday through Friday, with responsibilities across reception, document projects, and office maintenance. A positive, client-focused attitude is essential.

Qualifications

• Proficient communication and client service focus.
• Ability to work with multiple teams and meet deadlines.
• Experience with Microsoft Office Suite.
• Must have a valid driver’s license.

Responsibilities

• Perform clerical and administrative duties for all departments.
• Maintain confidentiality of client matters.
• Operate computer, fax machine and telephone.
• Assist in file destruction and document projects; back up reception as needed.
• Maintain cleanliness and stock of conference rooms, copy/supply rooms, kitchen and offices.

Skills

Client service

Communication

Teamwork

Organization

Microsoft Office

Flexibility

Attention to detail

Tools

Fax machine

Copier

Telephone

Telephone system

Job description

Description

Under general supervision and according to established policies and procedures, performs a variety of clerical and administrative duties for all departments. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The duties include, but are not limited to, operating a computer, fax machine and telephone. In addition, assists in file destruction projects, work with various teams on document projects, back up reception as needed, ensure mail is delivered to post box, assist legal assistants on trial preparation documents, Maintain cleanliness, presentation, and supply stock of conference rooms, copy/supply rooms, kitchen/break areas, and offices.

Requirements

Position requires client service focus, ensuring proficient communication, teamwork, organization, flexibility and technical capacity to utilize various office computer applications including Microsoft Office Suite. The position includes physical activity, involving lifting boxes and files, reaching and bending. Some standing and walking related to use of copy/supply and conference rooms, attending to work in attorney or supervisors' offices, and performing errands and mail runs. A valid driver’s license is required. This is a Monday - Friday in office position.

Opportunity

This is a fantastic opportunity to join a respected law firm with over 140 years of history providing exceptional legal services to communities, businesses, nonprofits, and individuals. To find out more about us, visit www.staffordlaw.com.