Administrative Clerk

Wood, Smith, Henning & Berman LLP; Tampa (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary package

Medical, dental, vision insurance

PTO, sick time, holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Tampa seeks an Administrative Clerk for its full-time, onsite office. The role supports document management, trial preparation, and daily clerical tasks in a fast-paced legal environment.

The candidate must have at least 5 years of admin experience, 1 year in the legal field, and proficiency with MS Office. Excellent communication and reliability are essential for success in this role.

Qualifications

• Minimum 5 years of experience as an administrative assistant or receptionist.
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (Word, Excel, Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment (computer, copier, postage machine, scanner).
• Excellent communication skills, both verbal and written.
• Ability to work in a fast paced environment with attention to detail.
• Professional appearance and demeanor.

Responsibilities

• Assist with document management, file organization, and e-filing documents and downloads/uploads.
• Assist with trial preparation (creating trial binders, copying, etc.).
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests professionally.
• Replenish kitchen supplies and keep area orderly.
• Process daily incoming and outgoing mail.
• Scan, copy, and save documents.
• Organize physical files and documents.
• Set up and break down conference rooms for depositions and meetings.
• Interact with maintenance crews and vendors when needed.
• Order supplies through Staples.
• Assist with processing invoices and maintaining invoice records.
• Assist with retrieving documents for attorneys and staff.
• Assist paralegals with medical records and radiology imaging.
• Download and save deposition transcripts and court documents.
• Copy CDs/DVDs of imaging, medical records, and pleadings for distribution.
• Assist with voluminous mailings.

Skills

Administrative support

Organization

Communication

Multitasking

Team player

Tools

MS Office

Job description

National law firm seeks an Administrative Clerk for its Tampa office. This position is a full-time, onsite position Monday-Friday.

Position Responsibilities:

• Assist with document management, file organization, and e-filing document and media downloads/uploads.
• Assist with trial preparation (creating trial binders, making copies, etc.)
• Assist attorneys and staff with daily administrative tasks.
• Greet clients and guests in a professional manner.
• Replenish Kitchen with supplies and keeping orderly.
• Assist with the processing of daily incoming and outgoing mail.
• Scanning, copying and saving of documents.
• Assist with document management and physical file organization.
• Set up and take down of Conference Rooms for depositions and meetings.
• Interact with maintenance crews and vendors when Office Administrator is unavailable.
• Ordering of supplies through Staples.
• Assist with processing of invoices and maintaining of invoice matrix.
• Assist with document retrieval for attorneys and staff.
• Assist paralegals with processing of medical records and radiology imaging.
• Assist with downloading and saving of deposition transcripts.
• Assist with downloading and saving Court documents.
• Assist with copying of CD/DVD’s of imaging, medical records and pleadings for distribution.
• Assist with voluminous mailings.

Position Requirements:

• Minimum 5 years of experience as an administrative assistant or receptionist
• Minimum of 1 year experience in the legal field.
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook).
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work.
• Must be a team player with a positive attitude.
• Must be reliable and responsible.
• Must be flexible and open-minded.
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner.
• Excellent communication skills, both verbal and written.
• Ability to work in fast paced environment while paying close attention to detail.
• Professional appearance and demeanor.
• Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday with exceptional attendance.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• Referral program