Office Services & Reception Specialist

Quarles & Brady LLP; Tampa (FL); On-site; CAD 45,000 - 59,000; Full time

Benefits offered by this job

Supportive team environment

Professional growth and development

Competitive compensation and benefits

Job summary

Quarles & Brady LLP is seeking an Office Services Assistant to join our team in the Tampa, Florida office. This role provides support across office services, mailroom operations, reception coverage, conference room and meeting support, office supply management, and general administrative functions.

The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment.

Qualifications

• High school diploma or equivalent.
• Experience in office services, facilities, mailroom, or administrative support preferred.
• Strong customer service and communication skills.
• Ability to lift and move packages and supplies as needed.
• Proficiency with Microsoft Office and basic office technology.

Responsibilities

• Provide copying, scanning, and other document production services.
• Restock printer and copier paper and maintain related supply areas.
• Conduct regular office rounds and monitor office needs.
• Prepare and ship packages via UPS, FedEx, and U.S. Mail and coordinate delivery logistics.
• Retrieve, sort, and distribute incoming mail and handle unidentified mail items.

Skills

Customer service

Communication

Multitasking

Microsoft Office

Office technology

Education

High school diploma

Tools

Video conferencing tech

Printer/Scanner equipment

Job description

Quarles & Brady LLP is seeking an Office Services Assistant to join our team in the Tampa, Florida office. This role provides support across office services, mailroom operations, reception coverage, conference room and meeting support, office supply management, and general administrative functions.

The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment.