Document Imaging Coordinator (Bank)

AppleOne Employment Services; Novato (CA); On-site; USD 26,000 - 43,000; Full time

Job summary

AppleOne Employment Services is seeking a Document Imaging Coordinator onsite for a banking institution in California. You will manage imaging, archiving, retrieval, and quality control to support regulatory compliance and operational excellence.

The role requires experience in document imaging or records management within banking, plus proficiency with OnBase, SQL, and FIS Core. Strong MS Office skills and attention to detail are essential.

Qualifications

• Experience in document imaging, records management, or document management within banking.
• Advanced knowledge of OnBase (Optima) Archival System.
• Working knowledge of SQL and FIS Core System.
• Familiarity with FOS Statement Output Service and banking operations.
• Strong Microsoft Office skills including Excel, Word, Outlook, VBA, Microsoft Query, and User Forms.
• Excellent communication, organization, and problem-solving skills.

Responsibilities

• Manage document imaging, archiving, retrieval, and quality control.
• Ensure processing deadlines and compliance standards are met.
• Support document management projects and system improvements.
• Maintain document storage, statements, reports, and offsite records.
• Partner with internal teams on audits, regulatory requirements, and process enhancements.

Skills

Document imaging

Records management

OnBase

SQL

FIS Core

MS Office

VBA

Communication

Problem solving

Tools

OnBase Archival System

Job description

Document Imaging Coordinator

Onsite | Banking Industry

Up to $31.34/hr

Are you a detail-driven banking professional with experience in document imaging, records management, and compliance? Join a respected financial institution where you'll play a key role in managing critical documents and supporting operational excellence.

What You'll Do

• Manage document imaging, archiving, retrieval, and quality control
• Ensure processing deadlines and compliance standards are met
• Support document management projects and system improvements
• Maintain document storage, statements, reports, and offsite records
• Partner with internal teams on audits, regulatory requirements, and process enhancements

What We're Looking For

• Experience in document imaging, records management, or document management within banking
• Advanced knowledge of OnBase (Optima) Archival System
• Working knowledge of SQL and FIS Core System
• Familiarity with FOS Statement Output Service and banking operations
• Strong Microsoft Office skills including Excel, Word, Outlook, VBA, Microsoft Query, and User Forms
• Excellent communication, organization, and problem-solving skills

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.